Accountant Assistant (NY HELPS)

Hours

8:00AM – 4:00PM

Hourly Rate

$28.64

Annual Education Stipends

• $500 for Associates Degree/Accredited Training Program Certification
• $1000 for Bachelors Degree
• $1500 for Masters Degree

Benefits

• 15 Paid annual Holidays
• Generous Paid personal/sick time
• Generous Paid vacation days
• Premium Health and Dental plans (E1B pays 85%)
• Life insurance at NO cost to you
• FSA plan
• Commitment to Diversity, Equity, and Inclusion
• NYS Retirement System
• 403b AND 457 retirement plans

Job Responsibilities

Work is performed under the supervision of a professional accountant for a review of work and reports for conformance to established procedures.

• Reviews and processes financial transactions, which may include invoices, billings, cash receipts, cash disbursements, budget amendments, payroll transactions, federal grants, etc.
• Entry level professional accounting duties requiring the application of accounting principles and practices in a wide range of activities.
• Prepares standard financial reports for use by Board of Education, division and finance staff.
• Review and check such financial records as contract billing, invoicing and travel conferences for accuracy and conformance to standards.
• Prepare a variety of accounting and budget reports for review by their supervisor.
• Assist in reconciling and balancing financial and budget reports.
• Complies data for statistical and financial reporting purposes.
• Reviews and checks financial documents for accuracy.
• Reconciles financial information, identifies and resolves issues.
• Assists in developing and/or revising documentation for critical internal financial functions, ensuring documentation is indexed for ease of use and updated annually.
• Reviews current transaction processes and recommends changes that enhance internal controls and/or efficiency.
• Trains other team members on critical functions; thereby ensuring departmental effectiveness.
• Assists team members by sharing information and assisting during times of high volume, absences, and in meeting deadlines.
• Serves as primary back-up for Deputy Treasurer functions during times of extended leaves and/or position vacancies.
• Responses to queries from customers, divisions and finance staff regarding areas of responsibility.
• Maintains files for accounting and compliance purposes.
• May create reports within WinCap and/or Excel which assist divisions in analyzing financial information and/or transactions.
• May train division personnel in departmental policies and procedures.
• Other duties may be assigned that are relevant to the civil service job description for this title.

Job Qualifications

Minimum Civil Service Qualifications: There is no civil service examination required for this position for the duration of the NY HELPS Program. Candidates must meet the minimum civil service qualifications for a NY HELPS appointment as follows:

• Graduation from a regionally accredited or New York State registered college or university with a Bachelors Degree in Accounting, Business Administration, or Finance; OR
• An Associates Degree in Accounting, Business Administration, or Finance and two (2) years of satisfactory accounting or auditing experience; OR
• An equivalent combination of training and experience as defined by the limits of (A) and (B).

Additional Qualifications: Experience in finance, accounting, accounts receivable, and accounts payable.