Accountant Assistant

Description Accountant Assistant Full-Time | Home Office – Golden Ring, MD $50,000 – $58,500 / yr Annual Pay Range Reports To Controller DEPARTMENT Finance Experience 3+ Years Preferred Benefits Eligible After 45 Days of Employment Role Overview The Accountant Assistant supports the Finance Department by maintaining accurate financial records, managing fleet-related accounting functions, and assisting with month-end and year-end close. This role provides cross-departmental support to Accounts Payable, Accounts Receivable, and Corporate Card administration, requiring strong attention to detail and the ability to manage multiple responsibilities in a fast-paced environment. Core Responsibilities Fleet & Vehicle Administration Maintain the fuel card program, including monthly billing review, discrepancy notation, and manager approval of cardholder usageAdd and delete fuel cards, assign fuel card PINs to employees, and assist employees with point-of-sale issuesUpdate the fleet report for driver's insurance, ensuring the spreadsheet stays current and audit-compliantMaintain vehicle files for expiring registrations and emissions; maintain, update, and reconcile the EZ Pass databaseMonitor speed violations, prepare annual reporting, and book fixed asset acquisitions and disposals Accounting Operations & Month-End Support Complete bank and post office runs multiple times per weekAssist with month-end and year-end closing proceduresLiaise with Accounts Payable and Accounts Receivable; assist with internal audits by preparing documentation and fact-checking financial dataCross-train with Accounts Payable Specialist and Credit Specialist positions to cover vacations or extended absencesVoid checks and defund credit cards for the AP Department as necessary; track AP credit memos and balance the AR GL 1140 Corporate Card & Financial Data Management Monitor spending and approve corporate card expenses; order and cancel cards as requested by managementReconcile and pay the corporate credit card and Payables credit card statementsEnter payroll, month-end spreadsheets, rebates, and other data into the ERP systemInitiate bank transfers and wires Administrative Support & Special Projects Fulfill branch requests for supplies as needed, such as credit card tape and deposit slipsManage special projects initiated by management, including digital migration and purging physical records past their storage lifeAssist the Controller and Assistant Controller with additional tasks as neededOther duties as assigned Qualifications QUALIFICATIONS Associate's degree in Business, Accounting, Economics, or equivalent work experience3+ years' experience in a similar roleStrong problem-solving skillsExcellent written and oral communication skillsAbility to organize and manage multiple prioritiesIntermediate Excel skillsValid driver's license required Benefits Eligible to enroll on the 1st of the month following 45 days of employment: Medical, Dental & Vision Short & Long-Term Disability Life Insurance Flexible Spending Account (FSA) Telehealth Gym Reimbursement 401(k) with Company Match Free Surgery & Imaging Program* Free Medications* Delta Perks — Local Discounts Discount Hub Coverage available for families Free Surgery & Imaging and Free Medications programs are subject to eligibility and program terms. Additional duties may be assigned as needed. We are an equal opportunity employer.