ACCOUNTANT 3 - 07082026-78995

About the role

This is the first supervisory class in the accounting sub-series. An employee in this class performs complex professional accounting and budgetary work in directing the accounting operations of a large state institution or small department, the operations of which are financed through a variety of funds, or performs highly technical professional accounting and related work in review, installation, and coordination of agency cost accounting systems, for compatibility with state accounting system guidelines.

Responsibilities

• Resolves conflicts between assigned work teams to promote a healthy work environment.
• Resolves issues with external customers related to complex financial transactions and customer service complaints for assigned subordinates.
• Resolves interpersonal conflicts between assigned subordinates to enhance teambuilding and generate a positive working environment.
• Performs complex reconciliations of general ledger accounts against transaction queries, researched information, information provided by outside vendors, and individual transactions in electronic databases.
• Prepares complex financial activity reports for use by internal and external customers.
• Processes high-risk, high-volume, and/or complex transactions to ensure accurate entry.
• Processes complex accounting journal entries in electronic database to record financial transactions.
• Processes complex accounts payable transactions in electronic databases to pay internal and external customers accurately.
• Processes complex accounts receivable transactions in electronic databases to record revenue from internal and external customers.
• Updates and maintains accurate account postings in electronic databases.
• Corrects unusual account balance changes in electronic database based on results of research.
• Sets rates to internal customers for services rendered.
• Bills external customers for fees and insurance premiums according to contracts and federal, state, and departmental rules and regulations.
• Bills internal customers for services rendered according to set rates using inter-departmental journal entries.
• Maintains accurate records of all financial transactions.
• Monitors reported expenditures of sub-recipients grant funds and other program funds for allowable and accurate reporting.
• Maintains accurate department budget status to determine availability of funds and discrepancies.
• Maintains accurate federal and third party, grant and program funds to ensure accurate fund results.
• Maintains accurate performance evaluations for assigned subordinates.
• Reviews and approves reconciliations of general ledger accounts against transaction queries, researched information, information provided by outside vendors, and individual transactions in electronic databases.
• Reviews account postings in electronic databases to ensure that they follow appropriate accounting policies and procedures.
• Solves complex problems related to customer billing based on reporting and research.
• Reviews and approves journals, vouchers, purchase orders and requisitions, and accounts receivable deposits entered by co-workers to ensure accuracy.
• Reviews and approves financial activity reports for use by internal and external customers.
• Reviews and approves accounts payable transactions in electronic databases to pay internal and external customers accurately.
• Reviews and approves accounting journal entries in electronic database to record financial transactions.
• Reviews and approves accounts receivable transactions in electronic database to record revenue from internal and external customers.
• Reviews and approves direct billing transactions entered by assigned subordinates.
• Recommends whether or not an account should be closed based on departmental outstanding balance policies.
• Audits complex invoices and billings for compliance with departmental policies and procedures, contract terms, federal and state laws and regulations.
• Audits tax related accounting documents to determine compliance with federal tax laws and regulations.
• Reviews department budget to actual expenditure report in electronic database and from contract to determine availability of funds and/or discrepancies.
• Reviews performance evaluations submitted by subordinate supervisors to ensure compliance with Human Resources guidelines.
• Reviews refund request documentation prior to and after submission for payment to ensure recipient eligibility and proper allocation and disbursement of funds.
• Performs random audits of assigned subordinate work for quality control purposes.
• Audits aging report to determine proper actions in regards to delinquent accounts.
• Gathers information for management to inform budgetary decisions and other analyses.
• Conducts complex research in electronic applications, paper files, and interpersonally to gather data for processing transactions and preparing reports.
• Researches unusual account balance changes to identify the source of the issue.
• Gathers account information from internal and external customers to update and maintain accurate account postings, support transactions, and perform reconciliations.
• Runs queries in electronic databases to provide information for accounting and management analyses.
• Serves as a liaison to internal and external customers for questions and issues related to accounting programs, policies, and reports.
• Develops professional working relationships with subordinates, co-workers, program partners, and external customers to promote a healthy work environment.
• Trains in departmental policies, procedures, and processes for internal and external customers.
• Trains internal business partners on accounting systems currently in use within the department.
• Cross-trains with co-workers in assigned job duties to ensure continuity of operations and improve succession planning.
• Maintains up to date, professional knowledge of generally accepted accounting principles.
• Trains with external customers to ensure correct use of third party systems.
• Attends department specific in-service training as required to enhance personal development.
• Designs complex electronic spreadsheets for internal departmental use to facilitate accounting work.
• Designs complex word processing documents for purposes of mail merge to mail customer letters.
• Brainstorms workflow and process improvements with co-workers to enhance workplace efficiency and comply with audit suggestions.
• Manages long term projects to ensure timely completion of project milestones.
• Prioritizes daily tasks to meet deadlines and facilitate efficient task completion.
• Plans an ongoing strategy for departmental goals during end of year closing based on deadlines and best practices.

Requirements

• Education and Experience: Graduation from an accredited college or university with a bachelor's degree in accounting and experience equivalent to three years of full-time professional accounting or auditing work.
• Substitution of Graduate Education for Experience: Graduate coursework credit received from an accredited college or university in accounting may substitute for the required experience on a month for month basis to a maximum of one year (e.g., 36 graduate quarter hours in the above listed field may substitute for one year of the required experience).
• Designated as a Certified Public Accountant (CPA) and experience equivalent to 1 year of full-time professional accounting or auditing work.
• Necessary Special Qualifications: None.

Qualifications

• None.

Skills

• Strong analytical skills.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities and deadlines.
• Proficiency in Microsoft Office Suite, particularly Excel and Access.
• Knowledge of Generally Accepted Accounting Principles (GAAP).
• Experience with electronic databases and accounting software.
• Ability to interpret and apply federal and state laws and regulations.
• Strong organizational and time management skills.
• Ability to lead and motivate a team.
• Ability to conduct research and analyze complex data.
• Ability to prepare and present financial reports.
• Ability to resolve complex accounting issues.

Benefits

• Health insurance.
• Retirement plan.
• Vacation and sick leave.
• Flexible work schedule.

Pay

$5,100.00 - $7,646.00 Monthly

Schedule

Full-time