Account Technician at Accounting Department

BASIC FUNCTION

Perform complex accounting work involved in the maintenance of financial records; prepare financial statements and reports; assure compliance with federal, State and District guidelines, rules and regulations.

Representative Duties

• Receive financial documents; review for accuracy and compliance to legal and procedural requirements; carry out procedural steps to assure or authorize payments or delivery.
• Post journal entries, accounts payable and payroll to control accounts.
• Make computations of financial data and prepare individual department statements of operations, including food service breakfast and lunch sales, fund-raising activities and others.
• Maintain individual department inventories; prepare and distribute inventory checklists to verify appropriate levels and maintain related records.
• Receive monies and maintain records of receipts.
• Prepare financial reports and assist supervisor in preparing analysis of annual budget; update and maintain register of 1099 financial records to assure contractors are on file; type and send 1099 financials as required.
• Prepare trial balances and recapitulations from records maintained. Prepare schedules of reimbursements consistent with State regulations.
• Contact other agencies, districts, schools and District employees to discuss financial records and transactions. Give authoritative information on records maintained.
• Prepare routine correspondence independently.
• Audit billings from District food service locations; prepare billings for payment; obtain purchase orders and distribute payments to vendors as required; calculate and prepare federal and State reports and statements of operations.
• Operate computer terminal to post receipts and expenditures to various accounts; operate calculator, typewriter and other office equipment.
• Perform related duties as assigned.

Knowledge And Abilities

• Financial and statistical record-keeping techniques.
• Applicable sections of the State Education Code and other applicable laws.
• Accounting practices and procedures.
• Preparation, review and control of assigned accounts.
• Preparation of financial statements and comprehensive accounting reports.
• Operation of a computer terminal and data entry techniques.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Policies and objectives of assigned program and activities.
• District organization, operations, policies and objectives.

KNOWLEDGE

• Financial and statistical record-keeping techniques.
• Applicable sections of the State Education Code and other applicable laws.
• Accounting practices and procedures.
• Preparation, review and control of assigned accounts.
• Preparation of financial statements and comprehensive accounting reports.
• Operation of a computer terminal and data entry techniques.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Policies and objectives of assigned program and activities.
• District organization, operations, policies and objectives.

ABILITY

• Perform complex accounting work involved in the maintenance of financial records.
• Perform technical accounting duties related to assigned fiscal programs and activities.
• Verify, balance and adjust accounts.
• Make arithmetic computations with speed and accuracy.
• Process and record accounting transactions accurately.
• Prepare accurate financial summaries and reports.
• Reconcile, balance and audit assigned accounts.
• Operate office equipment including a computer terminal, adding, calculating and modern office machines.
• Type accurately from copy containing a large percentage of numerical or tabular data.
• Communicate effectively both orally and in writing.
• Compile and verify data and prepare reports.
• Understand and follow oral and written instructions.
• Read, interpret, apply and explain rules, regulations, policies and procedures.
• Work independently with little direction.
• Meet schedules and time lines.

Education And Experience

• Any combination equivalent to: high school diploma or equivalent supplemented by college-level course work in accounting or financial record keeping and increasingly responsible experience in the maintenance of financial and statistical records.