Account Specialist

Company: Jergensen Construction Inc
Location: Phelan, California (Onsite)
Employment Type: Full-Time

About the Role

You will take ownership of the day-to-day accounting, payroll, and compliance operations within our office, serving as a pillar of support for our executive and project teams. This role provides direct responsibility over our financial processes, giving you the autonomy to manage critical reporting for public works contracts while ensuring precise payroll execution. Your detail-oriented work will directly safeguard company performance in an environment where your dedication is recognized and valued.

Responsibilities

• Oversee daily Accounts Payable and Accounts Receivable operations, including vendor invoice entry and customer payment processing.
• Maintain complete and precise financial records within QuickBooks.
• Prepare invoices, customer statements, and routine account reconciliations.
• Process employee payroll accurately, upholding strict deadline schedules.
• Prepare and submit required payroll documentation directly to the California Department of Industrial Relations (DIR).
• Execute monthly bank and credit card reconciliations.
• Monitor accounts receivable aging reports and actively pursue past-due balances.
• Generate regular financial summaries and Excel management reports for company leadership.
• Manage, dispatch, and track electronic contracts and compliance documents via Adobe Acrobat Sign.
• Assist with year-end reporting, financial audits, and specialized accounting tasks.

Requirements

• 5 to 10 years of hands-on experience using QuickBooks.
• Minimum of 5 years of dedicated Accounts Payable (AP) and Accounts Receivable (AR) experience.
• Minimum of 5 years of end-to-end payroll processing experience.
• At least 3 years of experience preparing and submitting payroll reports to the California Department of Industrial Relations (DIR).
• Advanced proficiency in Microsoft Office (Excel, Word, PowerPoint) and digital document platforms like Adobe Acrobat Sign.
• Strong written and verbal communication skills in English with exceptional organizational capabilities.
• Ability to work full-time onsite in Phelan, CA during standard shift hours (7:00 a.m. to 3:30 p.m.).

Preferred Qualifications

• Prior accounting or bookkeeping experience within the civil construction, utilities, or heavy highway sectors.
• Direct background handling certified payroll reports, prevailing wage compliance, or public agency audits.
• Proven ability to independently investigate, trace, and resolve complex ledger discrepancies.

Pay

Competitive hourly pay ranging from $30 to $40 per hour, based on experience.

Schedule

Monday – Friday, 7:00 a.m. – 3:30 p.m.

Benefits

• Comprehensive medical insurance plan through Jergensen Construction.
• Paid corporate training and professional certification opportunities.
• Tech package provided (smartphone or tablet) for professional office duties.
• Career growth and long-term professional development pathways.

About Us

JERGENSEN CONSTRUCTION INC is a trusted contractor specializing in civil construction, utility infrastructure, and public sitework across government and federal sectors. We foster an accountable, collaborative, and steady workplace culture where hard work is rewarded and team members are supported. We pride ourselves on creating an environment where you can build a stable, rewarding career and are never treated as just a number.