Account Payable Specialist

Duties and Responsibilities

• Processes all vendor invoices and expense reports timely and accurately
• Obtains appropriate approvals and proper documentation to pay invoices and expense reports prior to issuing payment
• Completes appropriate forms accurately, obtains approval, and enters information into the accounting software
• Prepares and mails checks
• Obtains and verifies the proper IRS documentation (i.e. W-9, etc.) from all vendors
• Maintains and files all invoices, accounts payable payments, and tax information for vendors, both hard copy and electronic
• Issues internal communication of IRS per diem and mileage rate changes, along with DTC related forms
• Works cooperatively and professionally with internal staff and external customers
• Responds to inquiries related to payment of invoices and receipt of payments
• Affords additional support to accounting work tasks, as assigned
• Actively solicits feedback from colleagues and supervisor on opportunities for growth and development
• Retrieves files and documents from the designated finance folders and drives on the company network
• May utilize approved external programs essential to the finance department’s regular operations
• Incorporates safety into all aspects of job function
• Must work within established methods, practices, procedures, policies of the DTC and federal or state laws
• Performs other duties as assigned

Education, Experience and Qualifications

• Minimum: Associate degree
• 2 years of bookkeeping or accounts payable experience
• 2 years of experience working with accounting software
• Combination of education and experience may substitute for minimum requirements
• Preferred: Experience in the public sector
• Knowledge, Skills, and Abilities
• Essential: Excellent attention to detail
• Excellent verbal and written communication skills
• Excellent organizational skills
• Basic math skills
• Self-motivated
• Excellent time management skills with a proven ability to meet deadlines
• Strong analytical and problem-solving skills
• Proficient in Microsoft Office programs (Word, Excel, PowerPoint, Teams, Outlook, etc.)
• Proficient with accounting software
• Ability to work professionally with vendors and employees at all levels
• Preferred: Proficient in MS Dynamics SL