Account Executive

About the role

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Responsibilities

We at RoadSync manage our employer branding and recruitment process through our career site (the “Career Site”), and by using a related applicant tracking system.

Requirements

This privacy policy explains how we process your personal data if:

• You visit our Career Site (you being a “Visitor”)
• You connect with us via our Career Site, to create a profile with us and receive information about current or future vacancies with us (you being a “Connecting Candidate”)
• You apply for a position with us, via our Career Site or a third party service (you being an “Applying Candidate”)
• We collect information about you from other parties, sites and services, since we believe your profile is of interest for our current or future vacancies (you being a “Sourced Candidate”)
• We receive information about you from our employees or partners, since they believe your profile is of interest for our current or future vacancies (you being a “Referred Candidate”)
• We receive information about you from a Candidate, who lists you as their reference (you being a “Reference”).

Qualifications

This privacy policy also describes what rights you have when we process your personal data, and how you can exercise these rights.

Skills

There are laws and regulations on how companies may process personal data, so-called data protection laws. Different data protection laws apply to different types of use of personal data, and in different parts of the world. An example of a data protection law that is relevant for our use of your personal data, as described in this privacy policy, is the EU Data Protection Regulation (2016/679, “GDPR”).

Benefits

There are obligations under the GDPR that apply to the so-called data controller. A data controller is the entity that decides for which purposes personal data will be processed, and how the processing will be executed. The data controller can use a so-called data processor. A data processor is an entity that is only allowed to process personal data as instructed by the data controller, and may not use the personal data for its own purposes.

Pay

We are the data controller when we process your personal data as described in this Privacy policy.

Schedule

All individuals

• Device information - If you visit our Career Site, we will collect information about your device, such as IP address, browser type and version, session behaviour, traffic source, screen resolution, preferred language, geographic location, operating system and device settings/usage.
• Technical and statistical data - If you visit our Career Site, we will collect technical and statistical data about your use of the site, such as information about which URLs you visit, and your activity on the site.
• Communications data - We will collect and store your communication with us, including the information you provided in the communication. This may include the content of emails, video recordings, messages on social media, the information you add to your account with us, surveys, etc.
• Contact details - Such as your name, email address, telephone number and physical address.

What personal data do we process?

• Data from interviews, assessments and other information from the recruitment process - Such as notes from interviews with you, assessments and tests made, salary requirements.
• Information in your application - Such as your CV, cover letter, work samples, references, letters of recommendation and education.
• Information in your public profile - Meaning the information we collect about you from public sources related to your professional experience, such as LinkedIn or the website of your current employer.
• Information provided by references - Meaning the information we receive from our employees or partners who refer you to us, or by the persons you have listed as your references.

Where do we receive your personal data from?

• All individuals
• From the Career Site. If you visit our Career Site, we collect technical and statistical information about how you use the Career Site, and information from your device.
• Directly from you. Most of the information we process about you, we receive directly from you, for example when you apply for a position with us or connect with us. You can always choose not to provide us with certain information. However, some personal data is necessary in order for us to process your application or provide you the information you request to get from us.
• References
• From the person for whom you are a reference. If a Candidate lists you as their reference, we will collect your contact details from the candidate to be able to contact you.
• Candidates
• From public sources. We may collect personal data about you from public sources, such as LinkedIn or the website of your current employer.
• From our references. We may receive information about you from our employees or partners (such as recruitment service providers), when they believe your profile is of interest for our current or future vacancies.
• From your references. If you provide us with references, we may collect information about you from them.
• Data we create ourselves or in cooperation with you. Information about your application and profile is usually created by us, or by us in cooperation with you, during the recruitment process. This may for example include notes from interviews with you, assessments and tests made.

For what purposes do we process your personal data?

• Protect and enforce our rights, interests and the interests of others, for example in connection with legal claims.
• Share your personal data with other recipients, for the purposes mentioned in Section 5 below.
• Maintain, develop, test, and otherwise ensure the security of the career site.
• Collect and evaluate your professional profile on our own initiative. This also includes communicating with you regarding your profile.
• Contact you directly about specific, future vacancies with us.
• Record the interview(s) with you.
• Contact you to ask for your participation in surveys
• Contact you to ask you to provide information about a candidate, and evaluate the information you provide.

Whom do we share your personal data with?

• Our service providers. We share your personal data with our suppliers who provide services and functionality in our employer branding- and recruitment process. For example, this includes recruitment service providers and the supplier of our Career Site and related applicant tracking system.
• Our group companies. We share your personal data with our group companies, when they provide us services and functionality to our employer branding- and recruitment process, such as access to particular systems and software.
• Companies providing cookies on the Career Site. If you consent to it, cookies are set by other companies than us, who will use the data collected by these cookies in accordance with their own privacy policy. You can find information about which cookies this applies to in our Cookie Policy.
• To authorities and other public actors - when we are ordered to do so. We will share your personal data with authorities and other public actors when we have a legal obligation to do so.
• To parties involved in legal proceedings. If needed to protect or defend our rights, we share your personal data with public authorities or with other parties involved in a potential or existing legal proceeding. This can for example be in case of discrimination claims.
• In connection with a potential merger, sale of company assets, financing, or acquisition of all or part of our business to another company, we may share your personal data to other parties involved in the process.

On what legal bases do we process your personal data?

To be able to process your personal data, we need to have a so-called legal basis. A legal basis is a reason for processing the personal data that is justified under the GDPR.

When do we transfer your personal data outside of the EU/EEA, and how do we protect it then?

We always strive to process your personal data according to the principles of data protection and privacy.