Account Executive

About the role

An Account Executive (AE) at BOLDSCIENCE is an organizational guru who can juggle multiple deadlines while ensuring their account teams receive accurate and timely updates. Many are new to the medical communications industry but bring an inquisitive mindset and a passion for continuous learning and development. At this stage in their careers, the focus is on learning, asking questions, and developing project and financial management skills. An AE thrives as part of a team, constantly seeking ways to support their account teams, and demonstrates excellent self-awareness to know when to drive actions forward proactively and when to consult senior leaders.

Responsibilities

• Client Management Skills:
  • Conducts research and asks questions to build knowledge of client accounts, therapy areas, and the competitor landscape.
  • Regularly seeks to understand the client’s business and internal BOLD processes and best practices.
  • Develops an understanding of account team roles and how their responsibilities contribute to the wider team, thinking laterally about their impact.
  • Uses client-specific tools such as Datavision and/or Veeva for data entry, audits, material preparation, uploads, tracking, and reporting.
• Project Management Skills:
  • Supports the account team with accurate timelines, status reports, action lists, and contact reports, ensuring all information is up to date.
  • Coordinates scheduling and execution of internal/external meetings, prepares agendas and minutes, and drives follow-up actions.
  • Ensures the team has updated status reports and invoice trackers before meetings, providing the account lead with an accurate snapshot of account activity.
  • Takes ownership of assigned project aspects, consistently meeting deadlines in collaboration with the account lead.
  • Assists with onsite preparation, including materials and travel/accommodation booking.
  • Demonstrates flexibility and adaptability, contributing to all activities across accounts.
  • Collaborates with the wider BOLDSCIENCE team (Scientific, Creative, Editorial, Finance, etc.) to ensure timely review and delivery of client deliverables.
• Financial Management Skills:
  • Gains exposure to account financials, recognizing red flags and suggesting solutions.
  • Becomes familiar with finance tracking software.
  • Liaises with external suppliers and sets up new Purchase Orders.
  • Sets up new Job Codes.
  • Completes timesheets accurately and in a timely manner.
  • Requests and tracks client invoices, flagging upcoming payments to the account lead.
  • Develops an understanding of budgets and the importance of working within agreed financial limits, owning elements of the financial process.

Requirements

• Bachelor’s degree preferred in science, pharmacology, or medicine.
• Strong organizational, communication, and relationship-building skills.
• Good attention to detail.
• Experience working in a busy, fast-paced environment with the ability to manage multiple projects while maintaining precision and excellence.
• Prior relevant interests and work experience.
• Strong computer proficiency and English grammar.
• Track record of working effectively within a team environment.