Account Executive Assistant

Job Description

This is not a remote role. Applicants must be able to report to work on time as scheduled.

Responsibilities

• Prepare and coordinate board and annual meetings, including notices, agendas, packets, locations, Zoom logistics, proxies, and electronic voting.
• Manage the Account Executive's calendar, meeting schedules, deadlines, and global calendar updates.
• Process, organize, and maintain client records, correspondence, board lists, contact information, and association documentation.
• Review, route, scan, file, and track incoming mail, invoices, administrative forms, and payment requests.
• Cook up routine communications, including meeting notices, email blasts, delinquency follow-up, insurance, audits, taxes, and annual timelines.
• Respond to routine homeowner and board inquiries and draft correspondence for AE review when appropriate.
• Track association compliance activities, including violations, fines, appeals, HO6 policies, audits, taxes, and key deadlines.
• Prepare monthly management reports, board packet materials, and maintain accurate tracking logs for action items and outstanding tasks.
• Escalate policy, legal, dispute, or board governance matters to the Account Executive while supporting administrative follow-up.
• Ensure all administrative work complies with procedures, filing standards, notice requirements, and the direction of the assigned Account Executive.

Requirements

• Previous high-level admin experience.

Qualifications

• Experience with Microsoft Office Suite.
• Excellent organizational and communication skills.
• Ability to manage multiple tasks simultaneously.
• Proficiency in using calendars and scheduling tools.

Benefits

• Full-time position.
• Flexible schedule: Monday - Friday, 8:00am to 5:00pm.
• Competitive pay range: $24 to $25/hour.

Pay

$24 to $25/hour

Schedule

Monday - Friday, 8:00am to 5:00pm

Employer Information

Employers Options is seeking an Account Executive Assistant to join a growing and dynamic team!

Employers Options is part of Array Corporation, the leading technology-enabled workforce solutions company whose mission is to fix how work is bought, sold and delivered to enable access to the American Dream. We are proud to be an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. #EOPRO