Account Coordinator

What You’ll Do

• Project & Client Support
• Act as the go-to resource for project updates and client needs
• Stay informed and ready to respond
• Support the day-to-day operations of assigned client accounts
• Take notes in planning meetings and help translate them into actionable communication plans
• Prepare and maintain essential project documentation including Work Orders, Creative Briefs, and Call Reports
• Absorb and format sales proposals, presentations, and supporting materials
• Research and compile key information from event prospectuses
• Organize and coordinate logistics for client meetings—room reservations, setup, catering, etc.
• Help manage job files, prepare billing documentation, and ensure timely task completion
• Team Collaboration & Administration
• Maintain internal project tracking and communicate updates across departments
• Provide relief coverage at the reception desk when needed
• Make travel arrangements for team members in alignment with budget and company policy
• Help with graphic and property inventory tracking, process issues, and show-site expectations
• Sales & Account Development
• Shadow and support the sales process, including pitches, proposals, and client presentations
• Observe strategy meetings and learn how to craft winning proposals
• Prepare client communications including quotes, presentations, and follow-up correspondence

What You Bring To The Table

• A passion for people, collaboration, and delivering high-quality work
• A positive, can-do attitude with a willingness to jump in and solve problems
• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail—you're the kind of person who triple-checks the work
• Ability to multitask and stay calm under pressure in a deadline-driven environment
• Proficiency in Microsoft Word, Excel, and PowerPoint

Education & Experience

• Bachelor’s degree (B.A. or B.S.) preferred
• 6 months - 1 years of relevant experience in marketing, client services, events, or agency environments
• Internship or previous experience in a client-facing, fast-paced setting is a plus