Account Clerk III (Temporary Pool)

Position Summary

Under minimal oversight, serve as the technical resource, performing the more complex clerical accounting duties such as opening and closing accounts, posting to ledgers, preparing journal entries, and financial reports. This position is filled on an "as needed" basis for all campuses/locations. Applicants are contacted/hired year-round for assignments based on District needs. This pool is open continuously and refreshed once a year in July. Applicants in this pool will remain active until the pool is refreshed and will receive an email with information on how to remain in the pool.

About the Role

This position requires a strong background in accounting and clerical duties. The ideal candidate will have experience in preparing financial and statistical reports, processing invoices, and coordinating with collection agencies. They should also be able to handle student-related issues, monitor account balances, and prepare accounts payable for payment.

Responsibilities

• Prepare change funds for revolving fund operations
• Evaluate records for accuracy of balances, postings, calculations, and other records pertaining to business or operating transactions, and reconcile or note discrepancies
• Compile reports and tables to show statistics related to cash receipts, expenditures, accounts payable and receivable, and profit and loss
• Prepare bank deposits and reconcile cash register tapes
• Serve as counter receptionist providing general information on college activities and answering student questions using databases and District's website
• Perform basic financial calculations such as amounts due, balances, discounts, equity, and principal
• Review data for accuracy and completeness and reconcile discrepancies
• Prepare daily cash reports and accounts payable using accounting programs and reports
• Process incoming invoices by checking extensions, discounts and tax
• Verify balances and entries, calculations, and postings recorded by other workers
• Process negotiable instruments such as checks and vouchers
• Prepare student loan checks for distribution
• Process credit card transactions
• Perform financial calculations, such as calculations for student installment payment plans
• Prepare and input purchasing requisitions
• Prepare financial and statistical reports
• Process invoices, returned checks, posts bad debt entries, coordinate with collection agencies or follow up on collections of past due receivables
• Handle student related issues
• Maintain claims registers and general ledger journals for District funds, accounts payable, student refunds, and vendor warrants
• Maintain fixed asset data
• Perform general ledger posting for income and journals and analyze for accuracy of postings
• Serve as full-charge bookkeeper for student association and other college collected funds and accounts
• Reconcile college journals with District reports, and District journal with County of Sacramento journal
• Close and reopen books of account, such as reconciling and balancing for year-end close
• Perform related duties as assigned
• Process receiving transactions on purchase orders
• Prepare daily trial balances, bank reconciliation's, profit and loss statements, and sales tax reports
• Maintain claims registers and general ledger journals for District funds, accounts payable, student refunds, and vendor warrants
• Maintain fixed asset data
• Perform general ledger posting for income and journals and analyze for accuracy of postings
• Serve as full-charge bookkeeper for student association and other college collected funds and accounts
• Reconcile college journals with District reports, and District journal with County of Sacramento journal
• Close and reopen books of account, such as reconciling and balancing for year-end close
• Perform related duties as assigned

Requirements

Three years of experience related to the duties of the position.

Have an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, including those with physical or learning disabilities as it relates to differences in learning styles; and successfully foster and support an inclusive educational and employment environment.

Education Requirement: One year of education is equal to 30 semester units.

Experience Requirement: One year of experience is equal to 12 months of experience at 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement.

Education must be from an accredited institution.

Application Instructions

• Follow the steps below to ensure your application is complete and ready for review.
• Applicants not following the guidelines below may be disqualified.
• Do not submit additional materials not requested or you may be disqualified.
• Required Application Documents:
• Los Rios Community College District Application
• Additional Instructions:
• Applicants must be authorized to work for ANY employer in the U.S.
• We are unable to sponsor or take over sponsorship of an employment Visa.
• Only information listed on the application and transcripts (if requested) will be used to verify Minimum Qualifications.
• Applications stating see other documents e.g. "see resume" or "see transcripts" will be disqualified.
• Applications missing any required documentation will be disqualified.

Temporary employees earn 1 hour of sick leave for every 30 hours they work.