Account Clerk - Accounts Payable

About the role

This is bookkeeping and clerical work of a complex nature. Work involves processing a large number of invoices and payment requests in a timely and accurate manner, ensuring compliance with City policies and procedures. This position plays a crucial role in maintaining the financial integrity of the City and fostering positive relationships with vendors.

Responsibilities

• Pre-audits, and processes payment requests, verifying completeness and accuracy by reviewing supporting documentation, coding, and approvals.
• Enters a high volume of data into a financial software, and investigates and resolves discrepancies.
• Performs coding of payment vouchers and addresses internal and external inquiries related to payment vouchers and vendor accounts.
• Balances purchase orders and voucher payments daily.
• Provides assistance to departments in resolving issues and seeking solutions.
• Imports and processes payroll and pension deduction interface files.
• Obtains witness fees interface and prepares payment requests for approval.
• Explains various payment types, such as ACH, wire transfers, and checks, and specifies the preferred method of distributing payments to ensure efficient and secure transactions.
• Examines payment requests for compliance with City Code, purchasing policies, and applicable rules, regulations, and standards.
• Assists with year-end close processes.
• Systematically organizes, manipulates, validates, and transmits API data.
• Provides assistance and support for the annual escheatment process to the State of Nebraska.
• Assists with 1099 reporting through the updating of tax reporting type classifications.
• Educates department staff on A/P policies and procedures to ensure compliance and consistency.
• Provides input on process improvements across departments in the organization.
• Compiles and distributes financial transaction status reports to all departments.
• Creates and maintains standard operating procedure (SOP) documentation.

Requirements

The knowledge, skills, and abilities may be acquired through, but are not limited to, the following combination of education and/or experience. High school graduation or its equivalent AND Four (4) years of experience in bookkeeping and related clerical work.

Qualifications

Employees work with considerable independence; however, general supervision is received from an assigned supervisor.

Skills

• Knowledge of bookkeeping principles, methods, and practices as applied to standard accounting transactions.
• Knowledge of modern office practices and procedures, particularly in the use and care of standard or customized computer or systems software applications appropriate to the assigned tasks.
• Knowledge of, and ability to operate, computers and other technology using standard or customized computer or systems software applications appropriate to the assigned tasks.
• Skill in running and reviewing reports using business intelligence tools.
• Skill in maintaining financial records and preparing clerical and financial reports and statements.
• Skill in reading and posting numerical data rapidly and accurately.
• Skill in performing basic mathematical computations including addition, subtraction, multiplication, and division.
• Skill in communicating effectively, both orally and in writing.
• Ability to learn and adapt to advances in computer and electronic device technology and software.
• Ability to establish and maintain effective working relationships with fellow employees and members of the general public.
• Ability to work both independently and as part of a team.
• Ability to remain organized and detail-oriented.
• Ability to understand oral or written instructions.
• Ability to adhere to safety policies, guidelines, and procedures.
• Ability to sit continuously; stand and walk frequently; and to reach, bend, stoop, squat, kneel, crouch, push, and pull occasionally.
• Ability to move objects weighing up to ten (10) pounds occasionally.

Benefits

• Forty-hour work week.
• Paid leave per year: twelve days vacation; eighteen days sick; and fourteen holidays.
• Employee’s group health insurance, including major medical, vision, and dental, for individual or family.
• Defined benefit pension plan, plus Social Security, and more.

Pay

Pay Range: $19.57 with step increases to $25.92 hourly.

Schedule

Forty-hour work week.

Conditions of Employment

• Candidates must provide proof of U.S. citizenship, permanent residence, or authorization to work without sponsorship.
• The City of Omaha reserves the right to conduct pre-employment inquiries or evaluations of candidates for employment as it deems appropriate for the particular position.

Contact Points

• City of Omaha Human Resources Department
• 1819 Farnam St, Suite 506 Omaha, NE 68183
• Phone: (402) 444-5300
• Fax: (402) 444-5314
• Website: hr.cityofomaha.org
• Email: employment@cityofomaha.org