Account Administrator

About the role

Reporting to the Commercial Accounts Manager (CAM) or designated leader, you will be responsible for the administrative management of customer accounts. You will serve as the primary point of contact for administrative operations, ensuring that all financial, inventory, and sale day activities are executed accurately to provide a seamless experience for our commercial and dealer partners.

Responsibilities

• Daily Account Operations: Manage daily account operations, including professional customer communication, invoicing, Accounts Receivable (A/R), and payment processing.
• Inventory & Reporting: Oversee inventory monitoring and reporting (both pre- and post-sale). Ensure all systems are updated accurately while coordinating cross-functional follow-up with internal teams and vendors, including dispatch logistics.
• Sale Preparation: Ensure high accuracy in sale preparation and execution, including lineup management, fee posting, and reconditioning (recon) activities.
• Financial Reconciliation: Perform detailed reconciliation of transactions to ensure all account records are accurate following auction activities.
• Sales Support: Provide administrative support to the sales team and assist with resolving customer inquiries or account discrepancies.
• Data Integrity: Maintain accurate data entry for vehicle information, customer records, and transaction history in company systems.
• Compliance: Ensure all company policies, administrative standards, and state/federal laws are followed.
• General Duties: Perform any other duties assigned by the designated manager.

Skills and Attributes

• Administrative Excellence: Highly organized with a strong ability to manage financial data, invoicing, and complex reporting.
• Customer Excellence: Strong customer service skills with a focus on professional verbal and written communication.
• Detail-Oriented: Proven ability to maintain a high degree of accuracy while multitasking in a fast-paced environment.
• Analytical Thinking: Strong skills in transaction reconciliation and inventory tracking.
• Collaboration: Team player who can collaborate effectively with cross-functional departments (lot, shop, and admin) and external vendors.
• Adaptability: Ability to manage deliverables and metrics against aggressive targets and timelines.

Qualifications

• A high school diploma or GED preferred.
• Must be 18 years of age and have a valid driver's license that meets the requirements.
• Able to safely drive a variety of vehicle makes, models, and sizes.
• Experience: 1–3 years of administrative, accounting, or customer service experience required; automotive or auction industry experience is a plus.
• Systems Proficiency: Proficiency with Microsoft Office (Excel, Word) and the ability to learn internal inventory management and billing systems.
• Financial Literacy: Basic understanding of invoicing and A/R processes.

Benefits and Perks

• Competitive Pay
• Quality Benefits
• Holiday and Paid Time Off
• Educational and Equipment Reimbursement Programs
• Matching 401(k)
• Career Path Opportunities
• And More!

Other Requirements

• To be able to do your job at ADESA, there are some basic requirements we want to share with you. Of course, we’ll make any reasonable accommodations for those with disabilities to perform the essential functions of their jobs.
• The physical activity requirements of the position range from Light to Medium Physical Work. Constant - standing, watching, touching, listening, walking, talking; Frequent - bending, stooping, kneeling, lifting, grasping, pushing, pulling; Potential – running, jumping, yelling, or other rapid or forceful movement in emergencies.
• Visual acuity requirements include color, depth perception, and field of vision comparable to definitions for Clerical, Administrative, and Machine Operators (including inspection) positions.
• This position is subject to both inside and outside environmental working conditions, including temperature changes, outside weather conditions, slightly elevated ambient noise levels, and minor atmospheric conditions affecting skin or respiratory systems, such as fumes, odors, and dust associated with internal and external service station/convenience food and petroleum dispensing operations.
• To be able to do your job at ADESA, you must be able to read, write, speak, and understand English. Of course, we’ll make any reasonable accommodations for those with disabilities to perform the essential functions of their jobs.

Legal Stuff

• Hiring is contingent on passing a complete background check.
• This role is not eligible for visa sponsorship.
• ADESA is an equal employment opportunity employer. All applicants receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, marital status, national origin, age, mental or physical disability, protected veteran status, or genetic information, or any other basis protected by applicable law.
• ADESA also prohibits harassment of applicants or employees based on any of these protected categories.
• Please note that this job description is not designed to contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.