Academy Administrator

Key Responsibilities

• Coordinate daily academy schedules, training sessions, matches, and events
• Manage player registration, roster updates, and league documentation
• Maintain accurate player records, medical forms, and eligibility information
• Organize travel arrangements including flights, hotels, meals, and transportation
• Cook up facility usage, equipment distribution, and operational logistics
• Ensure compliance with MLS NEXT rules, club policies, and federation requirements
• Submit league reports, match documentation, and player eligibility forms
• Track player participation, attendance, and disciplinary records
• Aid with safeguarding, risk management, and safety protocols
• Serve as a primary contact for players, parents, coaches, and league officials
• Distribute schedules, travel itineraries, announcements, and academy updates
• Support parent communication and academy meetings
• Aid coaching staff with administrative needs and match-day preparation
• Process invoices, expense reports, and budget tracking
• Aid with academy purchasing and inventory management
• Maintain operational databases and filing systems
• Aid with academy events, camps, showcases, and tournaments
• Cook up match and event coordination
• Cook up home and away match logistics
• Prepare match documentation and team materials
• Aid with tournament registration and event planning
• Aid with hospitality and visiting team coordination when needed

Qualifications

• Education: Bachelor’s degree in Sports Management, Business Administration, Communications, or related field preferred
• Experience: 2–5 years of administrative or operations experience in sports, youth development, or professional athletics preferred
• Experience: Experience working in soccer, college or elite youth sports environments is a plus
• Skills: Strong organizational and multitasking abilities, excellent communication and interpersonal skills, attention to detail and problem-solving capability, ability to work evenings, weekends, and travel as required, proficiency in Microsoft Office, Google Workspace, and athlete management systems
• Preferred Certifications: SafeSport certification, CPR/AED certification