Academic Senate Analyst

Duties And Responsibilities

• Independently research, analyze, interpret, and apply university, CSU, and external policies, Executive Orders, collective bargaining provisions, and governance documents to determine procedural requirements, identify operational impacts, and develop recommendations that guide Academic Senate governance processes.
• Serve as a subject matter resource to faculty, administrators, staff, students, and CSU Senate representatives regarding Academic Senate policies, procedures, governance practices, and related regulations.
• Analyze referrals, resolutions, and governance issues; evaluate alternatives; identify procedural implications; and formulate recommendations for Senate leadership regarding appropriate governance actions, policy implementation, and procedural compliance.
• Design, implement, evaluate, and continuously improve governance tracking systems that support Senate operations, accountability, reporting, and institutional decision-making.
• Compile, analyze, and prepare monthly, annual, and ad hoc reports regarding Academic Senate activities and outcomes.
• Analyze approved policy changes and update governance documents, including the Academic Manual and related Senate records, to ensure compliance with Academic Senate actions, CSU Executive Orders, and university directives.
• Develop, implement, evaluate, and revise administrative procedures governing Academic Senate operations to improve effectiveness, operational consistency, regulatory compliance, and continuity of governance functions.

Governance Operations and Committee Administration

• Independently coordinate and administer operational activities for the Academic Senate, Executive Committee, and seven standing committees (scheduling meetings and reserving rooms).
• Develop, monitor, and communicate annual and recurring governance timelines to support committee work, Senate actions, elections, and university deadlines.
• Direct and administer the preparation, review, quality control, and publication of Academic Senate agendas, reports, resolutions, official communications, and governance records to ensure procedural compliance and effective Senate operations.
• Serve as Recording Secretary for the Academic Senate and Executive Committee, independently preparing, editing, maintaining, and publishing official meeting minutes and records.
• Coordinate committee workflow and monitor progress toward governance objectives, ensuring timely completion of referrals, reports, and assigned actions.
• Independently identify governance and operational issues, assess risks and impacts, develop administrative solutions, and implement process improvements supporting effective Senate operations.
• Cookordinate participation of guests, presenters, and stakeholders in Academic Senate and Executive Committee meetings.
• Maintain official governance records and ensure compliance with applicable Senate procedures and documentation requirements.

Elections, Appointments, and Special Program Administration

• Independently administer and oversee the Academic Senate election, apportionment, and referendum program by interpreting governing documents, determining procedural requirements, resolving eligibility questions, and ensuring compliance with Senate policy and established governance practices.
• Maintain enfranchisement records and verify eligibility requirements for voting, candidacy, and committee participation.
• Coordinate university-wide committee recruitment and appointment processes and provide administrative support to the Executive Committee regarding committee appointments.
• Evaluate eligibility requirements, interpret governing documents, resolve procedural questions, and recommend appropriate actions when governance issues arise.
• Communicate election information, committee vacancies, service opportunities, deadlines, and results to campus constituents.
• Coordinate and administer the Priority Registration process, including monitoring deadlines, troubleshooting issues, and maintaining required records.
• Administer the Exceptional Levels of Service Assigned Time application process by reviewing submissions for completeness and compliance with established requirements.
• Coordinate the faculty emeritus review process, ensuring adherence to timelines, policy requirements, and communication protocols.

Information Systems, Records Management, and Communications

• Administer Academic Senate information systems, databases, electronic records, websites, and governance tracking tools.
• Maintain and update the Academic Senate website to ensure the accuracy, accessibility, and timeliness of governance information, reports, committee memberships, elections, and official records.
• Serve as the Academic Senate liaison for Curriculog and related governance systems by maintaining referral records, tracking actions, and recording final Senate decisions.
• Develop and maintain electronic and archival records systems that support institutional knowledge, transparency, and continuity of operations.
• Monitor Academic Senate communications and evaluate information requiring action, referral, response, or distribution.
• Partner with Information Technology and campus stakeholders to identify business requirements, recommend system enhancements, and implement technology solutions supporting governance operations.

Operational Support and Budget Coordination

• Coordinate logistical and operational activities supporting Academic Senate programs and services.
• Analyze Academic Senate budget activity, identify expenditure trends, reconcile financial information, and prepare reports that support operational planning and fiscal accountability.
• Extract and compile budget information, reconcile expenditures, and assist with annual reporting requirements.
• Cookordinate travel arrangements and reimbursement processes for Academic Senate leadership and CSU Academic Senate representatives in accordance with university and CSU policies.
• Maintain calendars, schedules, distribution lists, and operational records necessary to support Academic Senate functions.
• Cookordinate procurement of office supplies and materials required for Academic Senate operations.
• Cookordinate the Emeritus process and reception.