Academic Records Officer II - College of Law
About FIU
Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.
Job Summary
Bachelor's degree and four (4) years of experience with one (1) year of experience working with student information system or equivalent relational database or Master's degree and one (1) year of working experience with a student information system or equivalent relational database.
- Provides administrative support to the day-to-day operations of the College of Law Registrar's office to ensure that academic and student records are maintained in a fashion that ensures data integrity and facilitates appropriate access.
- Manages processes and procedures that result in modification of student, curriculum, and course records including receiving and recording grades in PantherSoft (PS). Assists in phases and functions of student matriculation, course creation, and registration in PS. Keys in transfer credits for newly admitted students. Maintains a current understanding of federal, state, and institutional policies, and regulations as they are related to academic procedures and records.
- Engages in activities to ensure the integrity of student, curriculum and course records in the PeopleSoft Campus Solutions system or other ERP software systems. Addresses student, staff, and faculty questions as they relate to academic records and maintenance processes, procedures, and policies. Refers complex records or registration issues to the appropriate constituent(s).
- Serves as lead for imaging software (perceptive content) maintenance and adheres to procedures that ensure documentation is maintained effectively. Provides access to law student records in compliance with the Family Education Rights and Privacy Act (FERPA). Oversees the implementation processes and procedures to ensure that documentation is maintained effectively in the imaging software.
- Maintains College of Law Registrar's policy and procedure manual up-to-date and ensures documentation is maintained accurately.
- Manages the FIU Law Registrar email account. Serves as a contact for questions relating to student enrollment. Processes add/drop requests for JD students.
- Assists with updating student's Panther Degree Audit (PDA).
- Develops and maintains a comprehensive database and schedule calendar for individual state Bar requirements and completes forms as necessary. Assists with completing Dean's certifications.
- Collections, compiles, and reviews all student documents submitted for residency reclassification. Communicates with students regarding pending or missing documentation and informs them of final decision.
- Assists with the maintenance and permanent security of each matriculated student's official academic record including official documents pertaining to student promotion, disciplinary actions, leaves of absence, withdrawals, and other changes in status. Coordinates meetings between students and administrative faculty as needed. Refers complicated exception requests to COL registrar when external input is required, or the conditions are novel.
- Promotes organization policies and procedures in compliance with local, state, and federal rules and regulations. Advises University personnel regarding the development and implementation of regulatory strategy, potential areas of regulatory concern, and new government/regulatory developments.
Minimum Qualifications
Bachelor's degree and four (4) years of experience with one (1) year of experience working with student information system or equivalent relational database or Master's degree and one (1) year of working experience with a student information system or equivalent relational database.
Desired Qualifications
Knowledge of PeopleSoft.
Job Category
Administrative
Advertised Salary
Work Schedule
Begin time: 8:30 AM
End time: 5:00 PM
Pre-Employment Requirements
- Criminal Background Check