Academic Programs Assistant 2
Massachusetts Institute of Technology · Cambridge, MA · 3 days ago
On-siteAdministrativeFull-time
Primary Responsibilities
- Responding to telephone and email inquiries
- Aiding with processing and managing graduate student appointments, grades, degree lists, and thesis submissions
- Scheduling classrooms for the building and coordinating with other administrative assistants
- Maintaining education databases for student records and admissions
- Monitoring expenses and processing reimbursements
- Aids in maintaining internal pages of the department website
- Drafting correspondence and scheduling meetings for admissions/education committees
- Event coordinator for the education office, including organizing and running activities like DEAPS, IAP, UROP, field trips, admissions open house, and orientation
- Training administrative assistants in Education Office procedures and reviewing procedures with all assistants
- Working with faculty and their support staff on processing visiting student applications
- Creating and distributing event materials
- Providing general support to the Assistant Director of Academic Programs in other educational activities
- Primary contact for the EAPS Undergraduate Council
Job Requirements
- A minimum of five years of administrative or related experience in student services or a similar position
- Excellent interpersonal, verbal, and written communication skills
- Strong telephone and email presence
- Outstanding organizational skills
- Attention to detail and good time management and project management experience
- Ability to work independently and as part of a team
- Resourcefulness and self-motivation
- Service-oriented attitude
- Comfortable working in a fast-paced and complex environment
- Proficiency with MS Office