Academic Program Coordinator - College of Veterinary Medicine

About the role

Coordinate veterinary student academic course programs and serve as an expert resource to provide high level management support for the Associate Dean for Academic and Student Affairs in the College of Veterinary Medicine, including student advising and curricular support. Represent the office and its mission and values throughout the college and university in matters of veterinary student policies and regulations as program administration.

Responsibilities

• Coordinate the management logistics of the professional curriculum, including rotations, evaluations, reports and serve as an expert resource and facilitator
• Cook up and provide support to faculty curriculum committees, including coordination of course reviews / revisions and approval process
• Conduct needs assessment for professional development courses as necessary for spring and fall semesters
• Coordinate and manage the professional student rotation scheduling, including coordination of courses with faculty and development of clinical rotation schedules
• Serve as an expert resource to students, faculty, and other offices as necessary to resolve instructional issues and scheduling concerns
• Consult with the Associate Dean for Academic and Student Affairs as necessary
• Manage and/or maintain electronic systems (i.e. Medtrics), related to the curriculum, including determining the number and timing of rotations, scheduling tracking, updating rotation coordinator assignments, analyzing appropriateness of changes, updating student information, schedule Medtrics training sessions, verifying evaluators, and releasing evaluations
• Monitor academic progress of students, verification of program requirements (as stipulated by faculty evaluators), and certification of degrees
• Aid with the national licensing board examination (NAVLE) process
• Work with the student outcomes assessment and outcomes assessment surveys, providing reports and data as necessary to the Associate Dean for Academic and Student Affairs
• Collaborate with the Associate Deans within the ASA office to analyze situations and organization structure to ensure teaching, research and scholarly goals of the professional academic program are being met
• Support the disability accommodation processes and ensure proper procedures are followed in consultation with the Associate Dean for Academic and Student Affairs
• Coordinate tutoring program providing assistance to students needing services
• Develop and implement processes and procedures for optimal accuracy and efficiency
• Oversee student employees
• Administer administrative tasks for the coordination by office staff of the annual events or programs
• Oversee white coat ceremony and assist with other events related to student activities, i.e. orientation / blue coat ceremony, new student day, commencement
• Implement changes or new initiatives as indicated by the Associate Dean for Academic and Student Affairs
• Recruit, select, and orient student peer tutor managers in collaboration with the Associate Dean for Academic and Student Affairs
• Compose draft authoritative correspondence that relays the position of the office or Associate Dean for Academic and Student Affairs
• Serve on various college and campus committees related to student affairs and represent the Associate Dean for Academic and Student Affairs in their absence, as necessary and appropriate
• Prepare complex reports, including annual reports to external agencies
• Update rotation portion of internet site for second-year students

Qualifications

• Bachelor's Degree
• Two years in education, training and/or work experience in Student Academic Programming in a University setting
• Demonstrated experience with policy interpretation
• Experience with supervising student

Preferred Qualifications

• Bachelor’s Degree in science, education, communication, or related fields
• Experience working within an office of student affairs and/or a college setting