Academic Coordinator - Practice Administration

Essential Duties and Responsibilities

• Provide direct administrative support to leadership, including calendar management, meeting coordination, and preparation of materials.
• Develop agendas, document meeting minutes, and track follow-ups for leadership, operational, and academic meetings.
• Aid in project coordination related to access optimization, scheduling initiatives, and practice transformation.
• Prepare reports, dashboards, and presentations for leadership review.
• Support implementation and ongoing coordination of academic and operational initiatives (e.g., schedule optimization, access improvement, care model changes).
• Maintain timelines, deliverables, and key milestones across multiple projects.
• Collaborate with project managers, nursing leadership, and practice leadership to ensure execution of initiatives.
• Collect, analyze, and maintain data related to programs, clinic utilization, and operational performance.
• Generate routine and ad hoc reports (e.g., access metrics, productivity, session utilization).
• Identify trends and opportunities for improvement in both educational and operational domains.
• Act as a central point of communication across departments for academic and operational coordination.
• Draft and distribute communications on behalf of leadership (e.g., updates, program changes, scheduling adjustments).
• Facilitate coordination between faculty, nursing, administrative teams, and learners.
• Ensure compliance with institutional, regulatory, and accreditation requirements (e.g., ACGME, DNV as applicable).
• Maintain accurate records of academic activities, attendance, and required documentation.
• Support preparation for audits, reviews, and accreditation processes.

Qualifications

• Education: Associate’s degree required (Healthcare Administration, Business, Education, or related field preferred)
• Experience: 3–5 years of experience in healthcare administration, academic coordination, or clinical operations required
• Skills & Competencies: Strong organizational and project coordination skills, ability to manage multiple priorities and deadlines with high attention to detail, proficiency in Microsoft Office (Excel, PowerPoint, Word); experience with Epic preferred, data tracking and reporting experience, excellent written and verbal communication skills, ability to work independently and exercise sound judgment, strong interpersonal skills with the ability to collaborate across all levels of the organization