Academic Coordinator

Position Summary

The Academic Coordinator of Pierce Mortuary Colleges supports the operations and coordination within the Academics department. Responsibilities include serving as the primary point of contact, organizing meetings and events, maintaining departmental records, and assisting with various administrative tasks.

Responsibilities

• Serve as the primary point of contact and liaison between the office, students, and external constituents.
• Create a safe space for students and staff to express concerns and seek guidance.
• Organize and facilitate meetings and events, managing schedules, attendance, and agendas.
• Compose and prepare documentation and correspondence for the office.
• Maintain departmental records and databases by gathering, entering, and updating data as needed.
• Establish and manage files and records for efficient office operations.
• Cook up and manage supplies, including an inventory of Personal Protective Equipment (PPE) and books for both students and staff.
• Order supplies for new students entering both Embalming I and Restorative Art I.
• Maintain inventory of books and student supplies, ordering quarterly and distributing as necessary.
• Ensure timely submission of all student documentation for practicum and clinical requirements.
• Track student progress towards completion of requirements and communicate updates to instructors.
• Provide regular follow-up with students regarding progress through various communication channels.
• Aid in accepting and maintaining practicum requirements and clinical cases in Blackboard.
• Aid in coordinating both on-campus and off-campus embalming clinical cases.
• Distribute scholarship information to students monthly and manage in-house scholarships.
• Facilitate the Scholarship Committee process, including gathering nominations, invoicing, and award notifications.
• Coordinate final restorative art and embalming labs each quarter, including notifying the Academic Dean who have completed requirements for certification.
• Assist with scheduling on-campus classes each quarter.
• Answer inquiries from students, potential students, staff, and affiliate partners.
• Serve as executive support to the Academic Dean.
• Perform miscellaneous job-related duties as assigned.

Skills

• Experience in academic administration or related field preferred.
• Strong organizational and communication skills.
• Ability to work effectively in a team-oriented environment.
• Ability to work on cross-functional teams.
• Ability to remain flexible under shifting priorities.
• Proficiency in Microsoft Office Suite and relevant software applications.
• Familiarity with educational platforms such as Blackboard is a plus.
• Ability to work on cross-functional teams.

Requirements

• REQUIRED QUALIFICATIONS:
• Associate’s degree in relevant field with 3+ years of directly related experience.
• Prior and proven experiences in undergraduate academic advising in a degree-granting institution.
• Requirements are commensurate with education and experience.
• Previous experience coordinating academic tasks.
• Knowledge of Learning Management and Student Information Systems.
• Language and Computer Skills.
• Strong verbal and written communication skills and the ability to present complex information to varying levels of individuals throughout the organization.
• Must have computer skills and dexterity required for data entry and retrieval of student information.
• Must be proficient with Windows-style applications, other types of project management software and keyboard.

Preferred Qualifications

• Bachelor’s degree in education, business, or related area; prior experience working in a higher education environment.
• Familiarity with funeral service operations.