Academic Coordinator

About the role

The academic coordinator performs a variety of administrative activities to support instructional content planning and delivery. This role provides administrative support to academic course directors by assisting with the maintenance of course materials, coordination of instructional delivery, and completion of academic reporting activities. Responsibilities include arranging course logistics, compiling course materials, and providing academic support to students. This role may also collaborate with other departments, such as student affairs, to identify and resolve issues related to students' academic progress.

Responsibilities

• Assist team members with collecting or compiling information to complete administration-level functions, such as planning, budgeting and reporting, compliance, and accreditation.
• Maintain current department and academic calendars; distribute to faculty and students, as directed.
• Coordinate or assist with preparing and compiling course schedules and course-related materials, including syllabi, rosters, exams and evaluations, rubrics, and physical and electronic materials.
• Coordinate room reservations and schedules for courses, including lab sessions; maintain updated schedule of room and space utilization related to instructional delivery.
• Maintain accurate attendance records for students and faculty.
• Collaborate with team members to schedule meetings; prepare and distribute pre- and post-meeting materials, including physical and digital, to meeting attendees.
• Enter students’ academic progress into approved systems of record accurately and timely, including gradebooks, exam platforms, student information systems, and learning management systems (LMS).

Requirements

• Minimum two years’ experience in a similar administrative support role, preferably in a higher education setting.
• High level of computer proficiency in word processing, spreadsheet, presentations, email, and virtual meeting applications, preferably on the Google Workspace or Microsoft 365 platforms.
• High level of customer service.
• Strong planning and organizational skills.
• Strong written and verbal communication skills.
• Strong collaboration skills.

Qualifications

High School Diploma or GED; Bachelor’s degree in business administration or a related field preferred.

Physical Requirements

• Ability to stand, walk, and sit for prolonged periods.
• Ability to view computer screen(s) for extended periods.
• Manual dexterity and mobility in order to use personal computers and other office equipment.

Pay

Starting salary: $41,000. The referenced salary range is based on PCOM’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training, and skill level.

Benefits

PCOM offers a total rewards package that supports employees' health, life, career, and retirement.