Academic Advisor

About the role

The School Counselor/Academic Advisor supports scholar success by providing academic, career, and social-emotional guidance. This role works closely with scholars to ensure they meet graduation requirements, maintain engagement, and are prepared for post-secondary opportunities.

Responsibilities

• Academic Advising:

  • Conduct credit audits and maintain up-to-date graduation planners
  • Maintain regular advising check-ins and document interactions
  • Submit, verify, and communicate weekly credit submissions from teaching staff
  • Collaborate with teachers to support classroom success
  • Participate in academic schedule updates in ProgressBook
  • Track re-engagement of scholars and support reenrollment where appropriate

• College & Career Readiness:

  • Guide scholars through post-secondary planning and FAFSA completion
  • Aid with college applications, job training programs, and transcript requests
  • Promote awareness of career pathways and CTE program alignment
  • Career pathway coordination for 10th graders entering Work Academy
  • Enter community service hours into EMIS as logs are submitted

• Social-Emotional Support:

  • Submit scholar referrals to mental health partners as needed
  • Collaborate with partners (e.g., APDS) for in-school support
  • Support overall scholar well-being through proactive outreach and case management

• Testing Support & Compliance:

  • Prepare rosters and assist with administration for EOC, ACT, and STAR testing
  • Implement testing prep strategies and monitor scholar readiness
  • Incentivize participation and address testing barriers
  • Complete weekly data verification and support accountability checks

• Enrollment Support & Attendance Coordinator:

  • Enrollment File Management:
  • Review student enrollment files to ensure all required documents have been received and properly uploaded
  • Monitor enrollment files for missing or incomplete documentation and follow up with families to obtain required items
  • Absorb families with completing enrollment paperwork and navigating enrollment requirements
  • Maintain accurate and organized student records in the student information system and other enrollment databases
  • Track enrollment progress and provide regular updates to the Enrollment Coordinator regarding outstanding file requirements
  • Ensure student records comply with school, district, and state enrollment regulations
  • Absorb families with enrollment events, registration sessions, orientations, and recruitment activities
  • Communicate professionally with parents, guardians, and community partners regarding enrollment requirements and deadlines

  • Attendance Tracking & Monitoring:

    • Monitor daily attendance reports and identify students with attendance concerns
    • Contact parents and guardians regarding student absences, tardiness, and attendance-related issues
    • Document all attendance interventions, communications, and follow-up actions in the appropriate systems
    • Maintain accurate attendance records and assist with attendance audits when required
    • Generate attendance reports for school administration and support staff
    • Work collaboratively with school counselors, administrators, and academic staff to address attendance concerns and improve student engagement
    • Absorb in attendance improvement strategies and family outreach efforts

  • Administrative Support:

    • Maintain confidentiality of student and family information in accordance with FERPA and school policies
    • Provide excellent customer service to students, families, staff, and community members
    • Absorb data entry, filing, scanning, and record management
    • Participate in department meetings, professional development, and training sessions
    • Support the overall goals and initiatives of the Enrollment Department

  Requirements

  • Valid Ohio School Counseling License (preferred but not required)

  • Bachelor’s degree (preferred but not required)

  • Experience in academic advising, youth development, or education-based support

  • Familiarity with Progress Book/EMIS, and QuickBase systems preferred; on-the-job training will be provided

  • Strong interpersonal, organizational, and communication skills

  • Demonstrated ability to work with diverse populations and foster equitable outcomes

  • Demonstrated ability to manage multiple deadlines and maintain accurate records