Academic Administrative Coordinator, Part-Time – The College of Wooster

Essential Duties & Responsibilities

• Greet visitors, answer inquiries, and direct individuals to appropriate staff.
• Handle confidential and non-routine information with discretion.
• Perform general office duties including ordering supplies, mail processing, copying, scanning, filing, and maintaining electronic and paper records.
• Prepare reports, memos, contracts, letters, and other documents using word processing, spreadsheet, and database software.
• Schedule meetings, travel, speaker events, and academic activities.
• Organize faculty searches, curricular reviews, special events, and guest speaker visits.
• Cook up building and classroom scheduling, ensuring appropriate setup and space allocation.
• Aid department chairs with annual budget planning and forecasting.
• Help faculty, students, staff with account monitoring.
• Maintain monthly expenditures, reconcile accounts, and process financial transactions.
• Initiate, track, and receive purchase orders, requisitions, and vendor contracts using Colleague.
• Ensure all purchases comply with College policies and required approvals.
• Create, update, and maintain departmental web pages and faculty bios.
• Manage departmental listservs, public announcements, promotional materials, and bulletin boards.
• Prepare newsletters, reports, or other similar materials.
• Manage data for majors/minors, alumni, equipment inventories, and departmental databases.
• Compile and maintain accreditation materials and required reports.
• Maintain departmental and building signage, directories, and documentation.
• Serve as primary contact for facilities issues, submitting and tracking work orders.
• Manage building access, key distribution, deposits, and returns.
• Oversight photocopier maintenance, supplies, and service requests.
• Work independently on special and ongoing projects assigned by department chairs or by other authorized staff in Academic Affairs.
• Plan presentations, coordinate major mailings, and support departmental initiatives.

Job Requirements

• Certification in office administration, or equivalent combination of education and 2-5 years related experience.
• Higher education experience preferred.
• Strong communication (written and verbal) and customer service skills.
• Excellent time management, organization, and multitasking abilities.
• High attention to detail and accuracy in all work.
• Ability to work independently with minimal supervision in a fast-paced environment.
• Proficiency in Microsoft Office, databases, website CMS tools, and Colleague.
• Acknowledge and comply with all departmental SOP, safety, and college requirements.
• Commitment to CoW’s mission, vision and values