Academic Administration Office Coordinator - Oklahoma Baptist University

OBU transforms lives by equipping students to pursue academic excellence, integrate faith with all areas of knowledge, engage a diverse world, and live worthy of the high calling of God in Christ.

Expectations for all Employees: Oklahoma Baptist University achieves its mission through a shared commitment to the following expectations. All employees must embrace these expectations and model them in their behavior. Demonstrate commitment to the essentials of the Christian faith. Commit to the mission and vision of Oklahoma Baptist University. Treat people with dignity and respect. Build relationships on honesty, integrity, and trust. Strive for excellence through teamwork, leadership, and a strong work ethic. Manage human and financial resources wisely and efficiently.

About the role

Purpose: The Office Coordinator will provide support to the Academic Administration office and Academic Leadership. Office coordination includes but is not limited to general office duties, oversight of paperwork, office maintenance and other duties as assigned by the Director of the Academic Offices. This position frequently engages faculty, staff, students and prospective students and provides a welcoming presence to the Academic Administration office.

Responsibilities

• Serves as a point of contact and gatekeeper for the Academic Administration office, representing them and creating a welcoming environment for guests.
• Facilitates clear communication between academic leadership and faculty, staff and students as well as external visitors and callers.
• Promotes a positive image of the University and stays informed about University programs and initiatives.
• Manages correspondence, answers phone calls, takes messages on behalf of Academic Administration while maintaining confidentiality and professionalism.
• Maintains the calendar for Academic Administration Conference room; may assist in maintaining other calendars as assigned.
• Reserves rooms and spaces for meetings and events as assigned.
• Coordinates with Community Experiences and AV/technology needs and arranges for catering either through Chartwells or off-site vendors as needed.
• Provides clerical support for the Dean of Online, Non-traditional and Graduate Education that include dual credit enrollment, communication with schools/parents, documentation and implementation of processes involving dual credit.
• Provides administrative support for the Prison Divinity Program.
• Assists in Academic Administration office flow.
• Orders office supplies and equipment, maintaining office and building needs.
• Able to assume multiple roles when assigned.
• Performs additional responsibilities as assigned by Academic leadership.

Requirements

• Education: Associate’s degree or High School diploma (2 years relevant experience may substitute for degree requirement). Preferred: Bachelor’s degree.
• Experience: Office Administrative experience (2 years). Bachelor’s degree in related field may substitute for work experience. Preferred: Office administration experience in an academic setting.
• Special requirement: Must be a member of a local evangelical Christian church.

Skills

• Exceptional Communication Skills: Ability to communicate clearly and professionally, both verbally and in writing.
• Team Management: Oversight of front desk coverage, ensuring consistent phone and in‑person coverage.
• Organizational Excellence: Strong ability to prioritize tasks, coordinate complex schedules and events, and follow through on tasks.
• Technological Proficiency: Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); adept at design tools (Adobe Express, Canva); skilled in using Zoom, Microsoft Teams, and other virtual meeting platforms; comfortable with SharePoint, document management systems, and cloud‑based collaboration tools.
• Attention to Detail: High level of accuracy in preparing documents, managing records, and handling confidential information.
• Budget and Expense Management: Familiarity with budget tracking, expense reporting, and