Academic Admin Coordinator

About the role

Provides office services by implementing administrative systems and procedures. Monitors administrative projects for faculty and staff in the assigned academic area.

Responsibilities

• Coordinates academic program operations, including planning, scheduling, instructional processes, and operational workflows to support effective program delivery.
• Coordinates curriculum management activities, including course development and revisions, curricular approvals, course scheduling, instructional planning, and maintenance of curriculum records.
• Provides operational support to faculty and academic leadership related to instructional activities, course delivery, academic requirements, instructional materials, documentation, onboarding, and communications.
• Coordinates academic assessment and quality improvement activities, including collection and analysis of assessment data, maintenance of assessment records, tracking of action items and outcomes, and support for continuous improvement initiatives.
• Coordinates accreditation and compliance activities, including collection and maintenance of supporting documentation and evidence, preparation of reports and self-study materials, and ongoing accreditation readiness.
• Supports academic governance and committee activities related to curriculum, assessment, educational effectiveness, accreditation, and academic program administration, including meeting coordination, records, action tracking, and follow-up.
• Maintains accurate and accessible academic records and documentation, including instructional records, program records, reports, and other materials required for academic operations, compliance, and institutional reporting.
• Coordinates academic communications and informational resources for faculty, staff, students, and institutional stakeholders, supporting academic programs, curriculum, instructional processes, assessment, accreditation, and student success.

Requirements

Bachelor’s degree in a related field plus one (1) year related experience; OR a combination of related education and/or experience to equal five (5) years.

Qualifications

• Experienced in organization, analytics, and problem-solving, with exceptional attention to detail and the management of multiple priorities.
• Experience with academic advising principles, degree audits, FERPA regulations, and interpreting and applying applicable policies and procedures.
• Experience with student information systems and technology platforms, such as: Banner, PeopleSoft, DegreeWorks, Microsoft Office, and/or other related software applications.
• Experience exercising sound judgment and supporting program improvement efforts while fostering student success and engagement.

Benefits

• Health Plans + Supplemental Coverage Options – Individual health insurance provided at no cost for full-time team members
• Paid Time Off – Including holidays, vacation, sick leave and more
• Retirement Plans
• Wellness Programs
• Certified Mother-Friendly Workplace
• Opportunities for personal and professional growth, including lifelong learning programs, recognition programs, and health and wellness initiatives.
• Special membership rates at local gyms and golf courses, access to state-of-the-art software and facilities, and discounts on travel, technology, entertainment and more.

Pay

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website at https://app4.ttuhsc.edu/payplan.