ABA Clinic Coordinator

What does a typical day look like?

The ABA Clinic Coordinator will be working from 10:30am to 6:30pm. Applicants must be available to work an average of 40 hours per week.

What will you do?

• Administrative Operations

  • Oversee day-to-day administrative functions of the ABA center
  • Schedule therapy sessions, staff meetings, and center events
  • Manage and maintain client and staff records, ensuring confidentiality and compliance with HIPAA
  • Maintain a clean, organized, and welcoming facility
  • Support coverage for Behavior Therapists

• Staff Support & Coordination

  • Aid with center orientation, shadowing, and training of new Behavior Therapists
  • Track staff certifications (BT, RBT, and etc.), continuing education, and compliance documents
  • Support team communication and morale through regular updates and team-building efforts

• Client Services

  • Serve as the primary point of contact for client families
  • Coordinate ongoing client communication and assist with scheduling
  • Handle inquiries, concerns, and feedback from families with professionalism and empathy

• Compliance & Quality Assurance

  • Conduct regular audits of documentation and records for compliance
  • Support clinical team in preparing for audits, site visits, and accreditations

• Reporting & Communication

  • Generate and submit weekly/monthly reports on center performance, scheduling, and utilization
  • Communicate effectively with leadership and external partners as needed
  • Host weekly "town hall" meetings with all Behavior Therapist's

What do we offer?

• Flexible schedules, desirable hours: mostly afternoon/early evening, occasional weekends/mornings
• Paid job training, we offer tons of "hands on" learning opportunities (example, Safety Care Training & CPR)
• Ability to become a Registered Behavior Technician-a statewide recognized certification under the BACB (Board Analysis Certification Board)
• Supplemental Insurance: Health/ Vision/ Dental and Life Insurance
• Milage reimbursement from client to client
• 10+ days paid holiday, including your birthday
• Wellness Reimbursement, only applicable based on hours worked

Required Qualifications

• Bachelor's degree in healthcare administration, psychology, education, or a related field (preferred)
• Minimum of 6+ months Behavior Therapist experience
• 1+ years of experience in ABA field/clinical settings and oversight of Behavioral Therapists
• 2+ years of experience in an administrative or coordinator role, preferably in a healthcare or behavioral health setting
• Knowledge of ABA therapy services and terminology (preferred)
• Previous experience working with individuals with developmental disabilities
• Proficiency in scheduling software, EHR systems, and Microsoft Office Suite
• Strong organizational, communication, and multitasking skills

Key Skills & Competencies

• Excellent interpersonal and customer service skills
• Attention to detail and problem-solving ability
• Takes initiative
• Ability to manage confidential and sensitive information
• Flexibility and adaptability in managing changing priorities
• Experience with implementation of the methods of Applied Behavior Analysis
• Experience in Applied Behavior Analysis is a plus