A/R SPECIALIST

Essential Responsibilities

• Processes invoices per customer requirements: direct submission & submissions through online portals: OpenInvoice, Cortex, Ariba, etc.
• Posts customer payments by recording cash, checks and credit card transactions
• Posts revenues by verifying and entering transactions
• Updates receivables
• Verifies validity of account discrepancies by obtaining and investigating information from sales, customer service departments and customers
• Sets up new customer accounts
• Resolves valid or authorized deductions by entering corrections to customer accounts
• Sets up new customer accounts
• Resolves customer accounts by examining payment plans and payment history to determine if collection letters need to be sent out on delinquent accounts
• Sets up new customer accounts
• Summarizes receivable by maintaining customer accounts, verifying totals and preparing reports
• Assists other finance areas such as period closing, cash flow and revenue forecasting
• Researches and negotiates chargeback claims
• Collects on accounts by sending invoice reminders and communication with customers via phone, email, fax, or mail
• Makes daily collection calls; conducts account research and analysis

Requirements

• Recent graduate or equivalent work experience, ideally with coursework or experience in accounting, finance, or business.
• Comfortable working with numbers and strong attention to detail/accuracy
• Energetic, positive attitude and enthusiasm for starting a finance career
• Solid written and verbal communication skills (you'll interact with customers about invoices and payments)
• Professional, tactful demeanor for following up on outstanding balances
• Basic proficiency with Excel/spreadsheets and willingness to learn accounting software (Sage Intacct) and billing/invoicing platforms (OpenInvoice, Ariba, and others)
• Organized and able to manage deadlines (month-end close, aging reports)
• Dependable and able to handle sensitive financial information with discretion

Benefits

• Competitive base salary with annual bonus potential tied to company and individual performance
• Hybrid Work Schedule - allowing more flexibility and easier commute
• Employee Assistance Program (EAP) offering confidential support for life’s challenges
• Comprehensive medical, dental, and vision coverage for you and your dependents
• $50,000 paid life insurance—because peace of mind matters
• Generous paid time off plus holiday pay to recharge and reconnect
• 401(k) retirement plan to help you plan for the future