8 Hour Office Manager II - Caldera High School - Regular

Essential Job Functions

• Affirms office management and support services by scheduling and distributing the workload among all available office staff and assisting the administrator in developing office procedures.
• Maintains a positive atmosphere by maintaining excellent rapport with students, parents, and staff.
• Captures and trains parent volunteers and substitutes.
• Trains and supervises student assistants.
• Maintains payroll/leave information and numerous other office records.
• Maintains office supplies.
• Serves as the primary contact person for students, parents, district staff, and community members.
• Assists building administrators with reports, composing memoranda, and other materials from oral comments, straight copy, or rough draft.
• Ensures positive and efficient services by enrolling new students, providing directions and building tours, dispensing of medication, providing first aid, coordinating building use by non-school groups, deescalating potentially volatile situations, and responding to requests for information.
• In the absence of a school nurse, supervises the health room. Duties could include administering first aid, dispensing medications, compiling required reports, and following communication protocols with families, staff, and district risk management personnel.
• Initiates and answers telephone calls which include interviewing callers, furnishing desired information or referring callers to proper authority.
• Point person for site facility keys, district badges, and facility/maintenance requests.
• Maintains monthly safety records to ensure drills are completed in a timely manner.
• Participates on site safety committee.
• Composes correspondence independently on routine matters.
• Collects data from office records for use by administrators/supervisors.
• Orders, receives, distributes, and inventories school supplies.
• Serves as information liaison between the supervisor, other administrators, teachers, district office personnel, and the general public.
• Sorts and determines the routing of mail.
• Supervises other office support staff.
• Answers questions and provides information, which requires a thorough knowledge of the school district.
• Fulfills other related duties as assigned.
• Fulfills performance standards identified in the evaluation process as required by the position.
• Fulfills working conditions and physical effort listed below.

Knowledge, Skills, And Abilities

• Current office practices, procedures, communication, and equipment.
• Rules, regulations, procedures, functions, and policies of the district.
• Office management principles.
• General knowledge of all clerical positions, roles, and functions; able to fill in as needed.
• Methods of supervision.
• Filing and record keeping systems.
• Student behavior and methods to assure proper conduct.
• Safety practices.
• Extensive knowledge of classified and certified employee contracts.
• Thorough understanding of the area change request process and inter-district transfer process in order to help families navigate the required application process.
• Organize and complete complicated clerical tasks.
• Organize fiscal records, ledgers, and numerous data.
• Perform clerical work involving self-initiative and the use of independent judgment.
• Accurately transfer, record, and convey information, materials, and money as required by the position.
• Obtain or possess a valid Oregon driver's license and maintain an insurable status for automobile and liability coverage, as required by the position.
• Adhere to confidentiality requirements.
• Adhere to the district requirements for a drug-free workplace.
• Hold a valid first aid card.
• Ability to learn to deal with bodily fluids.
• Communicate clearly and appropriately in speech and in writing in accordance with educational standards.
• Must be able to use district-related software systems, internet, and e-mail systems.
• The ability to design and use spreadsheets/databases is a plus.
• Possess the physical ability to regularly attend work and fulfill the essential functions of the position, with or without reasonable accommodation.