7262-Maintenance Planner-Facilities-SFO (TPV-7262-165097)

This is a provisional appointment (TPV) and not a permanent position. Provisional appointees must successfully participate in a Civil Service Examination process for this classification and be selected through an open competitive process to be considered for a permanent appointment. Provisional appointments may not exceed three years.

Compensation Range: $169,130 yearly; $81.3125 hourly

About the role

San Francisco International Airport (SFO) is one of the world’s most dynamic airports, serving as the primary international gateway to Northern California and Silicon Valley. As an enterprise department of the City and County of San Francisco, SFO welcomes over 54 million guests annually and offers nonstop service to more than 140 destinations worldwide on 50+ airlines. SFO is a leader in environmental sustainability, equity, arts and culture, and forward-thinking infrastructure. With approximately 1,900 City employees and a broader community of over 25,000 workers, SFO generates significant economic vitality across the Bay Area.

Our mission is to deliver an airport experience where people and our planet come first. Our core values—safety and security, teamwork, excellence, care, and equity—guide everything we do as we build a supportive, purpose-driven workplace where all employees can thrive.

Responsibilities

• Investigate and evaluate departmental requests for various types of maintenance and repair, including on-site inspections of machinery and structures.
• Prepare cost estimates for maintenance and repair activities and maintain a list of materials and labor costs for recurring jobs.
• Plan maintenance and repair schedules for routine and preventive maintenance to ensure uninterrupted operation of systems.
• Develop, inspect, and survey preventive maintenance procedures to adjust to changes in system operations, use patterns, and new technologies.
• Report difficult maintenance situations to the Asset Manager and recommend courses of action.
• Prepare statistical reports on all maintenance and repair activities.
• Work with shop supervisors and division management to develop Key Performance Indicators (KPIs) for effective workload management.
• Supervise subordinate personnel such as schedulers and clerical staff by planning, assigning, coordinating, and directing work assignments.
• Maintain and evaluate systems maintenance history records for accurate assessment of equipment performance, failure frequency, and labor/materials costs.
• Report on corrective maintenance work orders resulting from unaccomplished preventive maintenance that causes equipment breakdowns.
• Identify and address repeated work orders with the same reported issues.
• Assist in planning, configuration, testing, and implementation of new Computerized Maintenance Management System (CMMS) requirements.
• Maintain inspection, testing, and maintenance records for safety or compliance purposes and store related certificates in CMMS.
• Create new work orders and job plans; review and report progress on work orders or special projects.
• Report problems and roadblocks to management for remediation.
• Classify assets and locations in the CMMS.
• Design and implement new maintenance programs under the direction of the Facilities Asset Manager.
• Make minimum staffing level recommendations to satisfy anticipated labor requirements for new construction.
• Analyze work orders by size, urgency, skill set, location, complexity, and available manpower; assist operations teams by issuing work orders sequentially.
• Coordinate engagement and direction of subcontractors or other City/County Departments, such as the Department of Public Works (DPW).
• Work closely with shops to stage materials, permits, subcontractors, tools, and other resources for productive work completion.
• Use the resources scheduler function to assign work orders to line staff based on their work patterns.
• Provide regular statistical reporting to shop supervisors and management on productivity, project progress, and materials usage.
• Develop, implement, and manage preventive maintenance and life cycle optimization strategies using management guidelines.
• Document workflow changes; prepare user guides and conduct training for CMMS users of all levels.

Requirements

• Three years of verifiable experience in one of the following:
  • Maintenance estimator and/or scheduler or equivalent in facilities (building utilities, structures, and equipment) maintenance;
  • Maintenance planner for construction or facilities/equipment maintenance;
  • Supervisor of journey-level workers in a construction or facilities/equipment maintenance-related field;
• OR four years of verifiable journey-level experience in a construction or facilities/equipment maintenance-related field;
• OR completion of a minimum four-year Building and Trades certified apprenticeship program AND two years of journey-level experience in a construction or facilities/equipment maintenance-related field (apprenticeship certificate must be submitted with application).
• For the above qualifications, experience must include one year using a Computerized Maintenance Management System (CMMS) program.
• Possession of a valid California driver’s license.

Skills

• High proficiency in using Mainsaver, Infor, Maximo, or another CMMS to plan and schedule maintenance activities.
• Proficiency in Microsoft Office Suite, especially Word and Excel.
• Ability to adapt to change and work effectively in a team environment.
• Ability to thrive in a fast-paced, energetic, multi-tasking, and often stressful environment.
• Excellent critical thinking, problem-solving, and organizational skills.
• Ability to work with minimal supervision.
• Excellent oral and written communication skills.

Candidates for employment with the San Francisco Airport Commission are required to undergo a criminal history record check, including FBI fingerprints, and a Security Threat Assessment to determine eligibility for security clearance. Drug/alcohol screening may also be required. Failure to obtain and maintain security clearance may result in termination.