4-H State & National Events Coordinator

About the role

Penn State Extension seeks an innovative, energetic professional for a 4-H State & National Events Coordinator position. This role involves leading the logistics, promotion, and execution of high-level 4-H events, fostering critical thinking, leadership development, and community engagement.

Responsibilities

• Logistics & Event Management: Plan, manage, and coordinate all aspects of state and national events, including venue selection, scheduling, participant registration, and on-site execution for judging and knowledge contests, member/volunteer recognition events, and leadership forums.
• Volunteer & Committee Leadership: Recruit, screen, and train adult volunteers to serve as event staff and judges, and work with Program Development Committees to create the event schedule.
• Communications & Outreach: Create and distribute marketing materials, including newsletters and social media content, to promote 4-H events and recruit youth and volunteer audiences.
• Travel Coordination: Manage registration, supervision, and transportation for participants in 4-H youth events held across the state or out of state.
• Financial & Administrative Oversight: Manage budgets for specific events, handle enrollment fees, and ensure all activities follow university policy and procedural expectations.
• Evaluation & Reporting: Implement program evaluation and documentation to measure event effectiveness and prepare reports for stakeholders.
• Youth Safety: Work with the 4-H Leadership team and event leads to ensure physical and emotional safety for youth and adult attendees at events.
• General Support: Perform other responsibilities as assigned by the Assistant Director of Programs and Area 4-H Educator.

Requirements

• Skills in program development, event logistics and management, and evaluation.
• Demonstrated positive human relations and effective communication skills necessary to work with youth, parents, and the public.
• Ability to carry equipment, educational materials, and supplies, with or without accommodation.
• Willingness to work flexible hours, including evenings and weekends as needed for events.

Preferred Qualifications

• A degree in youth development, agriculture, communication, education, or a related field is preferred.
• Previous experience with 4-H programming or large-scale event coordination.
• Volunteer management experience.

Benefits

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. Salary range for this position, including all possible grades, is $54,060.00 - $78,444.00.

Pay

The salary range for this position, including all possible grades, is $54,060.00 - $78,444.00.

Schedule

This position requires flexibility to work evenings and weekends as needed for events.

Qualifications

• Master's Degree
• 3+ years of relevant experience; or an equivalent combination of education and experience accepted
• Required Certifications: None

Background Checks/Clearances

This position requires the following clearances in addition to applicable background checks: PA State Police Criminal Background Check, PA Child Abuse History Clearance Form, and Federal (FBI) Fingerprint Criminal Background Check.

Campus Security Crime Statistics

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO is the Law

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.