4-H Program Administrator - Benton and Warren Counties

Job Summary

The 4‑H Program Administrator is a professional role responsible for day‑to‑day management of the local 4‑H program. This position supports Extension staff to provide the link between Land Grant University research and Indiana residents by providing local access to 4‑H programs and experiences. The administrator ensures State 4‑H and university policies and procedures are implemented and identifies local needs for regional or state support. The role focuses on managing youth enrollment, community clubs, and volunteer onboarding and enrollment by following established procedures. With immediate supervision, the administrator may also handle program communications and must exhibit exemplary people skills to organize and recruit operational support and audiences for educational opportunities.

Responsibilities

• Use established procedures to manage 4‑H youth enrollment and recruitment, including managing the local 4‑H database, event‑management software, and communicating throughout the 4‑H year via various channels.
• Manage, recruit, and identify adult volunteers to help carry out the Purdue Extension and Indiana 4‑H Youth Development mission.
• Oversee 4‑H club processes, supporting volunteers with annual club tasks, including financial and reporting requirements.
• Serve as the primary recruitment, onboarding, and direct contact for local volunteers.
• Identify potential volunteers, review qualifications and background checks, and match volunteers with appropriate roles.
• Support, coordinate, and communicate opportunities for the local culminating event (showcase/fair).
• Elevate concerns and issues as necessary.
• Make individual and local efforts to recruit and reach new audiences for program opportunities.
• Provide connections to existing stakeholders and programs, including communicating, onboarding, selecting, and vetting both youth participants and volunteers for opportunities.
• Liaise with local 4‑H affiliates.
• Develop regular and effective communications with clientele and maintain working relationships with colleagues, partners, and community stakeholders; market the 4‑H program through community groups, social media, events, partnerships, and recruiting materials.
• Promote local, regional, state, and national 4‑H educational opportunities.
• Implement, assess, and ensure adherence to Indiana 4‑H and Purdue University policies, risk‑management practices, youth‑protection policies, and overall program oversight.
• Report compliance issues to the Regional Youth Development Specialist, Area Director, and the State 4‑H office for management, mitigation, and support.

Requirements

• Bachelor’s degree.
• At least 2 years of experience in educational program management, volunteerism, and/or organizational systems.
• Ability to follow established procedures while prioritizing workloads to meet deadlines.
• Proficiency with computer technology for preparing reports, data analysis and retrieval, email, and internet applications.
• Effective communication of program‑specific material.
• Capability to work with new and existing clientele and stakeholders.
• Strong communication, leadership, mentoring, and group‑process skills.

Additional Information

• Location: Fowler, IN (serving Benton and Warren Counties).
• Purdue will not sponsor employment authorization for this position.
• Valid driver’s license required; mileage reimbursement provided for travel using a personal vehicle.
• Background check and motor‑vehicle record (MVR) check are required.
• Evening and weekend work is an integral part of the position.
• FLSA status: Exempt (not eligible for overtime).
• Retirement eligibility: Defined Contribution plan with a waiting period.