2627 | Operations Coordinator (Health)

Key Responsibilities

• Own and manage all aspects of the school health office, ensuring a safe, organized, and confidential environment
• Administer medications and provide first aid in accordance with Oklahoma Department of Health guidelines and TLCS policy
• Conduct basic health assessments (e.g., vital signs, screenings) and respond to student illness and injury
• Develop, implement, and monitor individualized health plans for students with chronic conditions (e.g., asthma, diabetes, allergies)
• Serve as the primary on-site responder for health-related emergencies
• Maintain accurate, confidential student health records in compliance with FERPA, HIPAA (as applicable), and state regulations
• Monitor and enforce immunization compliance and required medical documentation
• Ensure full compliance with all local, state, and federal health regulations and reporting requirements
• Communicate clearly, professionally, and empathetically with families regarding student health needs, incidents, and follow-up care
• Coordinate with external healthcare providers for screenings, referrals, and ongoing care
• Lead communication related to illness prevention, exposure notifications, and infectious disease protocols
• Serve as the primary liaison between school, families, and health providers for student health-related matters
• Review, verify, and process all health-related enrollment documentation (immunizations, physicals, screenings)
• Ensure all student health records are complete, accurate, and compliant prior to the start of the school year
• Proactively follow up with families to resolve missing or incomplete health documentation
• Partner with the Registrar and Operations Team to ensure alignment between health compliance and enrollment systems
• Support back-to-school readiness by ensuring all health compliance requirements are fully met
• Participate in a team-based front office coverage model to ensure continuous service to families and visitors
• Provide front office support during designated high-need periods or coverage gaps, including greeting families and visitors, answering and routing phone calls, supporting student check-in/check-out processes, and collaborating with campus operations staff to maintain smooth daily execution of school systems
• Guardrail: Health and safety responsibilities remain the primary priority and should not be displaced by routine administrative tasks

Qualifications

• High School Diploma or equivalent
• Minimum 2 years of professional experience (4 years preferred)
• Certified Medical Assistant (CMA) (American Association of Medical Assistants, National Healthcareer Association)
• Strong organizational, communication, and interpersonal skills
• Ability to manage confidential information with professionalism and discretion
• Ability to prioritize and execute in a fast-paced, student-centered environment
• Current CPR/First Aid certification (or ability to obtain)
• Valid driver’s license
• Preferred / Strongly Preferred: Registered Nurse (RN) license (preferred but not required)
• Experience working with children in school or healthcare settings