26/27 SY Administrative Secretary III

We need to output HTML fragment with headings

for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. The posting includes: REPORTS TO, FLSA STATUS, SUPERVISES, JOB FAMILY, FTE, WORK CALENDAR, GRADE, APPROVED REVISED, SUMMARY, Essential Duties And Responsibilities, Education And Experience, Computer Skills, Licensing/Certifications, Knowledge Of, Skill In, Ada And Other Requirements, Working Conditions, etc. Also includes EEO boilerplate which we must remove. Also remove cookie/navigation/legal/EEO etc. Also remove duplicated lines. Also remove application instructions (none). Also remove metadata like REPORTS TO etc? The instruction: "Do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short

or drop it." So we can fold minor metadata like REPORTS TO, FLSA STATUS, SUPERVISES, JOB FAMILY, FTE, WORK CALENDAR, GRADE, APPROVED REVISED into a short paragraph maybe under "About the role". The summary is also about role. We need sections: About the role (summary + metadata). Responsibilities (Essential Duties And Responsibilities). Requirements (Education And Experience maybe). Qualifications (maybe Computer Skills, Licensing/Certifications). Skills (Knowledge Of, Skill In). Benefits, Pay, Schedule: none present, so we should NOT include those sections. We must preserve all substantive information, not invent or summarize away detail. So we need to list each duty as

. Also list education/experience as maybe

. Also list computer skills, licensing, knowledge, skill. We must not repeat job title as heading (not given). So we output only HTML fragment. Let's extract content: Metadata: - REPORTS TO Principal - FLSA STATUS Non-Exempt - SUPERVISES No - JOB FAMILY Administrative Support - FTE 1.0 - WORK CALENDAR 229 - GRADE T - APPROVED REVISED 10/29/2019 Summary: Under the general direction of the Principal, coordinates, monitors and supports the various areas of responsibility in the school office, to include but not limited to budgeting, scheduling, communication and organization. Essential Duties And Responsibilities (list): - Assist administration with campus budget and financial management. - Ensure compliance for all expenditures including purchase orders, payroll, and cash management. - Manage district fees and payment system. - Oversee collection and verification of substitute and staff attendance. - Coordinate building safety procedures and manage key distribution. - Coordinate and ensure the maintenance of school documents, and coordinate, create and submit Governing Board agenda items. - Coordinate and facilitate distribution of school-wide communication. - Coordinate and schedule special projects and events. - Support and assist site administration in personnel management. - Perform regular internal audits ensuring accuracy of data. - Provide back up for Attendance Records Technician and Data Record Technician. - Provide exceptional customer service to all stakeholders. - Establish and maintain good rapport with students, employees, community members and vendors. - Maintains a high level of ethical behavior and confidentiality. - Other job related duties as assigned. Education And Experience: - High School Diploma or GED. - Associate’s degree in Business, Management, or related field preferred. - Three years of advanced administrative support experience involving frequent contact with the public. - Scheduling, assigning and reviewing work of assigned staff. Computer Skills: - Competency in computer literacy and Excel Licensing/Certifications: - Obtain and maintain a valid Arizona Identity Verified Prints (IVP) Fingerprint Clearance Card (AZ IVP FPCC). Knowledge Of: - Standard practices, methods and materials of assigned work. - Techniques and methods for organizing, prioritizing and monitoring work. - Business math concepts. - Filing and record-keeping principles. - Applicable federal, state and local laws, codes, regulations. - Occupational hazards and applicable safety principles and practices. - Uses and properties of supplies and equipment. - Customer service principles. - Modern office technology. Skill In: - Composing and maintaining basic original documents including reports, and correspondence. - Performing basic original research, compiling and assembling data. - Maintaining and updating data and documentation. - Organizing tasks, meeting deadlines and prioritizing work. - Following directions and meeting standards. - Providing attention to detail in assignments. - Computer Digital literacy and Excel. - Organizing and maintaining records and files. - Proofreading and error correction. - Business math computations. - Exercising confidentiality. - Comprehending reference books and manuals. - Interpreting and applying applicable laws, codes, regulations and standards. - Providing customer service. - Utilizing a computer and relevant software applications. - Utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisors, the general public and others to sufficiently exchange or convey information and to receive work direction. Ada And Other Requirements: - Positions in this class typically require: balancing, stooping, kneeling, crouching, reaching, standing, walking, lifting, fingering, grasping, talking, hearing, seeing and repetitive motions. - Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move object. Working Conditions: - Work is routinely performed in an indoor, office environment. - This job classification description is intended to be generic in nature. It is not necessarily an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities and Fair Labor Standards Act (FLSA) designation may vary based on the specific tasks assigned to the position. - The Dysart Unified School District is an Equal Employment Opportunity Employer ... (EEO boilerplate) -> remove. We must remove EEO boilerplate and any duplicated lines. Also remove "This job classification description is intended to be generic..." maybe considered boilerplate? It's part of description but could be considered generic; but it's substantive? It's a disclaimer. Might be considered boilerplate but it's part of the job description. The instruction: "Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions." The generic description might be considered legal boilerplate? It's about FLSA designation may vary. Might be considered legal. Safer to remove that sentence. Also remove the EEO paragraph entirely. Thus we keep only substantive content. Now structure:

About the role

Under the general direction of the Principal, coordinates, monitors and supports the various areas of responsibility in the school office, to include but not limited to budgeting, scheduling, communication and organization. Reports to Principal; FLSA status Non-Exempt; Supervises None; Job Family Administrative Support; FTE 1.0; Work Calendar 229; Grade T; Approved/Revised 10/29/2019.

We need to preserve all metadata; we folded into short p.

Responsibilities

• Assist administration with campus budget and financial management.
• Ensure compliance for all expenditures including purchase orders, payroll, and cash management.
• Manage district fees and payment system.
• Oversee collection and verification of substitute and staff attendance.
• Coordinate building safety procedures and manage key distribution.
• Coordinate and ensure the maintenance of school documents, and coordinate, create and submit Governing Board agenda items.
• Coordinate and facilitate distribution of school-wide communication.
• Coordinate and schedule special projects and events.
• Support and assist site administration in personnel management.
• Perform regular internal audits ensuring accuracy of data.
• Provide back up for Attendance Records Technician and Data Record Technician.
• Provide exceptional customer service to all stakeholders.
• Establish and maintain good rapport with students, employees, community members and vendors.
• Maintains a high level of ethical behavior and confidentiality.
• Other job related duties as assigned.

Requirements

• High School Diploma or GED.
• Associate’s degree in Business, Management, or related field preferred.
• Three years of advanced administrative support experience involving frequent contact with the public.
• Scheduling, assigning and reviewing work of assigned staff.

Qualifications

• Competency in computer literacy and Excel.
• Obtain and maintain a valid Arizona Identity Verified Prints (IVP) Fingerprint Clearance Card (AZ IVP FPCC).

Skills

We need to split Knowledge Of and Skill In maybe under Skills section? The instruction: Use headings for Skills. Could combine knowledge and skill under Skills. But we have separate headings Knowledge Of and Skill In not in allowed list. Allowed headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. So we should put knowledge and skill under Skills. Could separate into two subsections? Not allowed; we can just list all knowledge and skill items under Skills
. But we need to preserve all detail; we can list them as separate
• items. Thus:

  Skills

  • Standard practices, methods and materials of assigned work.
  • Techniques and methods for organizing, prioritizing and monitoring work.
  • Business math concepts.
  • Filing and record-keeping principles.
  • Applicable federal, state and local laws, codes, regulations.
  • Occupational hazards and applicable safety principles and practices.
  • Uses and properties of supplies and equipment.
  • Customer service principles.
  • Modern office technology.
  • Composing and maintaining basic original documents including reports, and correspondence.
  • Performing basic original research, compiling and assembling data.
  • Maintaining and updating data and documentation.
  • Organizing tasks, meeting deadlines and prioritizing work.
  • Following directions and meeting standards.
  • Providing attention to detail in assignments.
  • Computer Digital literacy and Excel.
  • Organizing and maintaining records and files.
  • Proofreading and error correction.
  • Business math computations.
  • Exercising confidentiality.
  • Comprehending reference books and manuals.
  • Interpreting and applying applicable laws, codes, regulations and standards.
  • Providing customer service.
  • Utilizing a computer and relevant software applications.
  • Utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisors, the general public and others to sufficiently exchange or convey information and to receive work direction.
  We should not include Ada And Other Requirements or Working Conditions as they are not in allowed headings. Could we put them under Requirements? They are about physical demands and working conditions. Not exactly requirements but could be considered part of Requirements? The instruction: "include a section ONLY when the posting has real, specific content for it". We have content for Ada And Other Requirements and Working Conditions. But we don't have headings for them in allowed list. We could fold them into Requirements or Skills? Probably better to include them under Requirements as additional items. However they are not exactly requirements but could be considered "Requirements". The instruction says we can use headings for Requirements, Qualifications, Skills etc. So we can add those items under Requirements as
• . That would preserve all substantive info. Thus under Requirements we add the Ada and Working Conditions items. Let's list Ada And Other Requirements: - Positions in this class typically require: balancing, stooping