26-27 Early Childhood Secretary at the Center for Arts and Learning

Reports to: Building Principal. Contract: 200 days. Salary Schedule: Secretary 1. FLSA Classification: Non-exempt.

Qualifications

• Credentials: None required.
• Education: High School Diploma or GED.
• Experience: 1–2 years of secretarial experience.
• Computer skills: Minimum 1 year using word processing, databases, and spreadsheets.
• Preferred: Minimum 1 year working in a school system.

Essential Job Functions

• Effectively manage all communications between students, parents, school personnel, and other staff.
• Type on computer or word processor from rough draft or transcription devices.
• Prepare and compile documents, reports, and communications — including student and staff attendance records, state reports, office correspondence, purchase orders, honor rolls, and ineligibility lists.
• Maintain ledgers for activity accounts and other monies; receive receipts and deposit monies.
• Assist with registrar functions: enrolling or transferring students, supervising preparation and transmission of transcripts and other official student documents.
• Prepare report cards, school honor roll, and awards.
• Keep all student information updated in Infinite Campus.
• Assist with taking temperatures, care of minor injuries, and calling parents for ill or injured students.
• Receive visitors, handle telephone calls, and provide assistance or technical information concerning policies, procedures, and other details.
• Take and deliver messages.
• Assist in opening and distributing mail.
• Assist with getting substitutes, providing orientation, and handling paychecks.
• Prepare timesheets and payroll; input data into manual or electronic records as required.
• Assist with inventory and purchasing of supplies; perform non-complex bookkeeping activities and prepare necessary accounting and purchase order reports.
• Prepare work orders.
• May operate two-way radio and intercom to dispatch information.
• Organize and maintain various files including student, confidential, and tickler files.
• Schedule meetings and conferences and ensure all information and arrangements are completed.
• Operate modern office equipment including a computer; must have knowledge of word-processing and spreadsheet software applications (effective 2017–2018 school year).
• Handle travel arrangements, appointments, and schedules; prepare travel and expense reports as necessary.
• Assist teachers in preparing instructional materials as requested; prepare school-related information for parents.
• Assist teachers with removal and supervision of children in the office.
• Perform other duties as assigned.

Knowledge, Skills, & Abilities

• Good customer service and people skills; ability to handle problems and provide information and technical assistance as requested.
• Compliance with safety guidelines and policies to reduce accidents or injury to staff or students.
• Adherence to school dress standards, proper attendance or leave policies, and other work-habit expectations.
• Creativity, initiative, and effective problem solving.
• Help manage the computerization of school district operations.
• Provide training and support to district staff in the use of administrative computer systems.
• Perform tasks to the ultimate benefit of the educational program.
• Utilize discretion, ingenuity, and independent judgment due to the complexity of the job; free to choose among several ways to solve a problem.