Secretary to the Director of Early Childhood

Schedule

8 hours per day – 5 days per week – 52 weeks per year.

About the role

Effectively maintains efficient operation of the Early Childhood Office by capably completing secretarial and support activities which benefit the department’s educational programs.

Responsibilities

• Serve as a positive first contact person for parents and visitors.
• Schedule appointments and maintain the calendar for the Director of Early Childhood and the office.
• Order and maintain inventory of all school supplies and equipment for itinerant staff; process purchase requisitions and supply requests.
• Maintain Early Childhood enrollment records, documentation, and attendance.
• Oversee overall office management for Early Childhood Programs.
• Approve and submit time sheets and leave requests.
• Maintain medical records, administer medication to children, and collaborate with the school nurse.
• Interact with co‑workers, administration, students, parents, and the community in positive, supportive, and cooperative ways.
• Demonstrate regular, reliable, and punctual attendance.
• Perform other related tasks as assigned by the Director of Special Education and other central office administrators as designated by the Superintendent.
• Use standard office equipment such as personal computers, printers, copy and fax machines, and telephone.
• Travel to district buildings and professional meetings as required.

Knowledge, Skills, and Abilities

• Ability to learn the district’s email, student records, payroll, and financial systems.
• Excellent customer service and communication skills (verbal and written).
• Ability to work independently with minimal direction.
• Excellent organizational skills, including filing and record maintenance.
• Ability to work well with employees, parents, students, and community members.
• Evidence of leadership ability.
• Respect for confidentiality of information.
• Ability to handle diverse projects, be flexible, and take initiative.
• Demonstrated ability to work well in high‑stress situations.
• Ability to work in an economically, culturally, and racially diverse environment.

Educational Requirements

High School Diploma or equivalent required. Post‑secondary education in secretarial skills and procedures or three to five years of successful experience as a secretary required. Associate’s degree preferred.

Physical Demands and Work Environment

While performing the duties of this job, the employee is required to stand, walk, sit, use hands to finger, handle, or feel, reach with hands and arms, climb or balance, stoop, kneel, crouch, or crawl, talk, hear (in a quiet or noisy environment), taste, and smell. The employee must occasionally lift and/or move up to 40 pounds. Vision requirements include close vision, distance vision, and the ability to adjust/focus. The work environment noise level is usually quiet to moderate. The position requires comparing, analyzing, communicating both orally and in writing, copying, coordinating, instructing, computing, synthesizing, evaluating, using interpersonal skills, and compiling information. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions (ADA compliance).