26-27 Adams Elementary Office Assistant

Maintain attendance records for students.

Assist Secretary with clerical work including typing on computer, word processor from rough draft.

In addition, assist the Secretary with several reports including but not limited to attendance, state reports, office correspondence, purchase orders, honor rolls, calendars, etc.

Aid with registrar's function including enrolling or transferring students, supervising the preparation and transmission of transcripts and other official documents relating to students; etc.

Aid with preparing report cards and school honor roll and awards.

Aid with taking temperatures, distributing medications, care of minor injuries, calling parents for ill students.

Respond appropriately to out-of-control students.

Receive visitors, handle telephone calls, and provide assistance concerning policies, procedures, and other details.

Take and deliver messages and may assist in opening and distributing mail.

Help parents get students and deliver messages to students from parents.

May assist with inventory, purchasing and simple bookkeeping activities.

Aid with textbook ordering.

Enter warehouse orders into computer.

Aid teachers in preparing instructional materials as requested.

Essential Job Functions

Knowledge, Skills, & Abilities:

• Good customer service/people skills
• To handle problems and provide information and technical assistance as requested
• To comply with safety guidelines and policies to reduce accidents or injury to staff or to students
• To follow school dress standards, proper attendance or leave policies, and other work-habits concerns for staff
• Creativity, initiative and effective problem solving are critical to the success of the position
• Help manage the computerization of school district operations
• Provide training and support to district staff in the use of administrative computer systems
• Perform such tasks to the ultimate benefit of the educational program
• An incumbent in this position will utilize discretion, ingenuity and independent judgment due to the complexity of the job

Physical Demands

The employee is regularly required to sit; use hands to handle or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.