20576 - Inventory Mgr

About the Role

Oversee and provide management of long-range complex and diverse district-wide programs. Interpret and implement policies and procedures for adherence. Develop reports and cost-benefit analyses, and identify best practices. Establish, implement, and monitor policies and procedures for district programs and inventory-related systems, ensuring compliance and financial reporting requirements are met. Responsible for accurate statements of the district's inventories and contractual commitments on VDOT financial statements. Establish program goals, objectives, and performance measures, ensuring customer needs are met, as well as timely resolution and correction of all internal and external audit findings.

Responsibilities

• District Records Management:
  • Oversee management of district records retention warehouse storage area.
  • Work with Inventory Analyst to ensure compliance with statewide records management regulations, policies, and procedures.
  • Review requests for record disposal, ensuring compliance with the State of Virginia Library destruction schedule, and submit to ASD for approval.
  • Assist customers in proper methods of disposal.
  • Work with Analyst to determine training needs within the district and assist in conducting training sessions.
• Inventory Program Administration:
  • Manage the district's inventory programs by establishing appropriate practices and procedures to ensure program goals, system integrity, efficiency, and accountability for VDOT's inventory.
• Inventory Program Compliance:
  • Manage compliance oversight of district inventory programs, including IMS, Mancon, Major Equipment, Minor Equipment, Leased Equipment, Salvage and Surplus Property, Rental and Non-Rental Equipment, Capital Outlay, Computer Equipment, and Fuel.
  • Review major equipment and fixed asset procurements, including approving SPCC transactions.
  • Respond to and resolve internal and external audit findings.
  • Ensure financial data of programs are maintained and submitted timely for financial statement purposes.
  • Conduct compliance reviews and random sample counts, requiring and monitoring corrective action plans.
  • Review and provide signature authority for compliance documentation.

Qualifications

• Ability to communicate effectively orally and in writing with diverse audiences.
• Ability to develop and implement operational policies and procedures, as well as identify, evaluate, develop, and implement related training programs.
• Demonstrated experience in intermediate and long-range planning.
• Managerial experience reflecting leadership of multiple diverse areas and personnel.
• Procurement experience reflecting knowledge of procedures and regulations with strong analytical and problem-solving skills.
• Progressively responsible experience in inventory and warehousing operations, contract administration, compliance review processes, and accounting principles.
• Skill in the use of computers, software applications, including automated inventory, related software programs, and applications.
• Valid driver's license.

Additional Considerations

• A combination of training, experience, or education in Business Administration or a related field desired.
• Knowledge of governmental procurement and accounting principles and practices.
• Progressively responsible experience in inventory management, financial reporting, auditing, and contract administration.
• Skill in applying supervisory practices and principles.

Click below to learn more about the Competency Model associated with this Position: Competency Model

Physical Requirements

VDOT employees must abide by VDOT's Code of Ethics and the Commonwealth's Standards of Conduct.

• VDOT Code of Ethics
• Standards of Conduct