2026-27 Administrative Assistant III/High School Assistant Principal - Horizon HS

Essential Functions

• Compiles both confidential and non-confidential data from a wide variety of sources (e.g. calendars, budgets, inventories, time sheets, etc.) for the purpose of preparing information for assigned administrators.
• Maintains manual and electronic files, department budgets and accounts (e.g. accounting records, journal entries, substitute records, ESP evaluation tracking, etc.) for the purpose of providing up-to-date reference and audit trail.
• Orders, distributes and monitors all supplies, merchandise and supplies for the purpose of ensuring that demands are met and distributed to the proper locations.
• Prepares a wide variety of reports, documents and correspondence of a confidential and non- confidential nature (e.g. iVision reports, TES tracking, evaluations, work orders, school publications, employee absences, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
• Reconciles account balances for assigned budget categories for the purpose of maintaining accurate account balances.
• Responds to a wide variety of inquiries from internal and external parties (e.g. staff, parents, students, visitors, public agencies, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
• Schedules a wide variety of activities (e.g. appointments, AIMS testing, interviews, etc.) for the purpose of making necessary arrangements for assigned administrators and supervisors.
• Supervises assigned personnel as directed by the administrator (e.g. all ESP, etc.) for the purpose of ensuring their department and individual performance objectives are met.
• Supports assigned administrative and supervisory personnel for the purpose of providing assistance with their functions and responsibilities.

Other Functions

• Participates in a variety of meetings, workshops, and/or trainings (e.g. site committees, etc.) for the purpose of providing or receiving information, recording minutes, and supporting the needs of the attendees.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements

• Minimum Qualifications: High school diploma or equivalent.
• Skills, Knowledge And Abilities: Operating standard office equipment including using Microsoft office products and job related software applications, preparing and maintaining accurate records; customer service; screening telephone calls; analyzing budgets; analyzing data; using pertinent software applications.
• Knowledge: Basic math, reading technical information, composing a variety of documents, facilitating group discussions; reading and interpreting pertinent manuals and forms; reading and understanding technical information; reading and understanding general and specialized information; determining the impact of specific decisions; using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches; identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts.
• Ability: Scheduling activities, meetings, and/or events; gathering and/or collating data; using basic, job-related equipment; adapting to changing work priorities; communicating with diverse groups; maintaining confidentiality; meeting deadlines and schedules; setting priorities; working as part of a team; working with frequent interruptions; organizing tasks; working in a clean and healthy environment.