2026-2027 Adams Office Assistant

About the Role

This position requires a high school diploma or GED and a minimum of 6 months of secretarial-related experience. No specific credentials are required. The role reports to the Building Principal on a 190B contract, classified under Salary Schedule Secretary 3 (FLSA non-exempt).

Responsibilities

• Maintain attendance records for students.
• Assist Secretary with clerical work including typing on computer, word processor from rough draft.
• Assist the Secretary with several reports including but not limited to attendance, state reports, office correspondence, purchase orders, honor rolls, calendars, etc.
• Assist with registrar's function including enrolling or transferring students, supervising the preparation and transmission of transcripts and other official documents relating to students.
• Assist with preparing report cards and school honor roll and awards.
• Assist with taking temperatures, distributing medications, care of minor injuries, calling parents for ill students.
• Respond appropriately to out-of-control students.
• Receive visitors, handle telephone calls, and provide assistance concerning policies, procedures, and other details.
• Take and deliver messages and may assist in opening and distributing mail.
• Help parents get students and deliver messages to students from parents.
• May assist with inventory, purchasing and simple bookkeeping activities.
• Assist with textbook ordering.
• Enter warehouse orders into computer.
• Assist teachers in preparing instructional materials as requested.
• Perform other duties as assigned.

Qualifications

• Good customer service/people skills to handle problems and provide information and technical assistance as requested.
• Compliance with safety guidelines and policies to reduce accidents or injury to staff or students.
• Adherence to school dress standards, proper attendance or leave policies, and other work-habits concerns for staff.
• Creativity, initiative and effective problem solving.
• Help manage the computerization of school district operations.
• Provide training and support to district staff in the use of administrative computer systems.
• Perform tasks to the ultimate benefit of the educational program.
• Utilize discretion, ingenuity and independent judgment due to the complexity of the job; freedom to choose among several solutions to a problem.

Physical Requirements

• Regularly required to sit; use hands to handle or feel and talk or hear.
• Frequently required to reach with hands and arms.
• Occasionally required to stand; walk and stoop, kneel, crouch, or crawl.
• Frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.