15377 - IT Procurement & Asset Management Specialist - AZ - On Site

We are a proud work-from-office company. If you're ready to work on-site in a dynamic, global company, we'd love to hear from you.

About Us

Vensure Employer Solutions is the largest privately held organization in the HR technology and service sector, providing a comprehensive portfolio of solutions, including HR/HCM technology, managed services, and global business process outsourcing (BPO). The company and its service providers collectively serve over 95,000 businesses and process over $135B in annual payroll. As a "One Employer Solution” headquartered in Chandler, Arizona, Vensure helps thousands of businesses streamline and grow their operations with custom strategies that benefit both employers and employees.

About the Role

We are seeking an IT Asset Management Specialist to join our IT team. The IT Procurement & Asset Management Specialist must be able to work independently as well as with a team in a high-growth, dynamic working environment. This role supports our ongoing asset management efforts and is responsible for maintaining and consistently updating the IT inventory company-wide.

You must be able to lift 40 lbs. consistently as you will be packaging and moving hardware to appropriate locations for shipments and maintaining and arranging our storage rooms. This person must understand the concept and need for asset management and will contribute to an overall process working with multiple teams to maintain hardware inventory, helping the department reduce hardware costs.

This role also involves tracking software and license agreements, notifying the appropriate person or team as licenses are due, working with the accounting team for payment updates and reminders, creating purchase orders, and fulfilling request tickets.

Responsibilities

• Compiles planned inventory and connectivity reports as well as other asset reports and records.
• Utilizes record keeping and reporting processes to identify existing assets.
• Conducts regular audits of maintenance/asset management processes.
• Requests asset numbers for newly purchased assets and tracks and reports on progress of labeling and tagging assets.
• Orders equipment, including hardware, software licenses, and obtains support from vendors as needed.
• Manages hardware, software, and vendor lifecycle, including renewals, upgrades, and discount programs.
• Audits equipment/license usage, including periodic inventory exercises and “true ups.”
• Facilitates smooth process flows (e.g., new user setup) through standard, documented processes and automated workflows.
• Creates and maintains documentation of all IT Asset Management processes.
• Performs other duties within the Asset Management and IT roles.

Requirements

• Strong written and verbal communication skills with a focus on providing clear and concise instructions and documentation.
• Previous experience working with vendors on ordering and creating standardized fulfillment processes.
• Asset management experience, including refresh cycles and inventory management.
• Ability to analyze trends and make data-driven recommendations regarding equipment/license usage trends and future needs.
• Knowledge of and experience with asset management tools. Previous knowledge of Manage Engine - Asset Explorer is a plus.
• Ability to triage and troubleshoot unfamiliar issues within Asset Management.
• Willingness to learn new technologies.
• Must be able to frequently sit, stand, or bend for long periods of time and lift 40 pounds, as well as push/pull carts when necessary.

Qualifications

• Exceptional customer service skills in person, over the phone, and through electronic communication.
• Associate degree (A.A.) in relevant technical fields from a two-year college or university; or 1 year of related experience and/or training; or equivalent combination of education and experience.
• Proficient with Microsoft Office with emphasis on Excel and Word. Experience with Office 365 is a plus.

Benefits

• Health Insurance: Medical, dental, and vision coverage.
• Retirement Plan: 401(k) with company match.
• Paid Time Off: PTO, holidays, parental leave, and sick leave provided as required by applicable state law.
• Other Benefits: Life insurance, short-term disability, long-term disability, employee assistance program (EAP), flexible spending account (FSA), health savings account (HSA), identity theft protection, critical illness, accident, cancer, hospital protection, legal and pet insurance.

Schedule

This is a 100% in-office position located in the Chandler, AZ office.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans.