10 Month Secretary, South Side (K-5)

About the role

Perform secretarial duties associated with the elementary school(s).

Essential Duties and Responsibilities

• Maintain office files.
• Maintain confidentiality of student and staff records.
• Respond to inquiries from students, staff and the general public.
• Complete all required correspondence.
• Update files.
• Process student attendance data.
• Record telephone calls from parents.
• Absorb receptionist duties.
• Absorb the preparation of mailings.
• Make appropriate announcements over the intercom.
• Absorb the assistance in the registration of students.
• Absorb other duties as required by supervisors.

Knowledge, Skills and Abilities

• Ability to read and interpret documents.
• Ability to write routine reports and correspondence.
• Ability to speak effectively with parents, staff and students.
• Basic knowledge and experience with job related computer hardware and software applications.
• Demonstrated ability to operate a personal computer and related software.
• Ability to apply common sense understanding to carry out instructions.
• Ability to deal with problems.
• Establish and maintain effective working relationships with students, staff and the community.
• Adaptability; operation of office machines; accuracy; good public relation skills.

Physical Demands

• Active circulation around the facility.
• Frequent transitions from standing, to sitting, to bending.
• Continuous hand, arm or finger motion as in typing or word processing.
• Lift and/or move up to twenty-five (25) pounds.

Work Environment

• Quiet to moderate noise level.
• Continuous interaction with the public, staff and students.
• Multiple demands from several people.