1.0 FTE - Payroll Specialist II - Confidential - Regular

About the role

The Payroll Specialist II position is part of the Finance Department at Bend-La Pine Schools. The position is confidential under Oregon law and requires working with matters of collective bargaining.

Responsibilities

• Manages and maintains accurate payroll records in computer system through entry and verification of pay assignments, which may involve adjustments due to overtime, changes in salary classifications, and other payroll-related items.
• Affirms timely disbursement of paychecks. Payroll information is gathered, correlated, checked, salaries and benefits computed and entered into the district’s computerized system.
• Affirms accuracy and timely payment of fringe benefits and voluntary deductions. The District provides many fringe benefits, such as medical and dental insurance, disability income protection, and retirement benefits. There are also many voluntary deduction programs, tax-sheltered annuities, IRS Section 125 programs, and additional disability income protection.
• Applies critical thinking skills in daily operations. Analyzes and solves problems independently and effectively.
• Prepares periodic reports as required. These include monthly reports to the Public Employee’s Retirement System concerning new hires, terminations, wages, contributions and employment changes. This also includes reports to our retirement third-party administrator, workers comp and Section 125 plan administrator.
• Maintains check register by computing year-to-date calculations on a monthly basis to assure accurate account balance information.
• Keeps and balances accounts, checking and correcting irregularities.
• Posts, assembles, tabulates and compares financial data.
• Prepares checks, invoices and similar fiscal documents.
• Establishes and maintains operational procedural systems and controls.
• Evaluates and establishes work priorities; cross-trains team members.
• Supports budget and audit preparation.
• Reviews and manages all hourly, daily and overtime records, along with workers’ compensation days worked for input or upload into the finance system.
• Manages, inputs and maintains leave records.
• Reviews and processes Personal Leave requests. Balances earnings and deductions and verifies with the district finance software records.
• Reconciles all payroll liability accounts monthly.
• Covers dollars needed to cover payrolls.
• Reconciles distribution of taxes, voluntary deductions and fringe benefits in preparation for monthly payments.
• Manages the district tuition reimbursement processes and ensures district policies are followed. Reviews and determines appropriate backup documents are submitted.
• Completes State and Federal tax reports, retirement system reports, and special assignments.
• Adapts to latest State and Federal laws, district policies and bargaining agreements.
• Fulfills other related duties as assigned.

Qualifications

• A Bachelor’s Degree in Business or Accounting from an accredited four-year college or university or three years’ experience in the payroll/accounting field; or equivalent professional experience in a similar field.
• In-depth knowledge of work-related School District policies and practices is necessary.