Youth Aid Panel Assistant Coordinator

About the Role

The Youth Aid Panel (YAP) Program provides an alternative to juvenile court for young offenders. Successful completion prevents a criminal record and helps participants avoid future contact with the juvenile justice system through support from community volunteers serving on Youth Aid Panels. The YAP Assistant Coordinator assists the YAP Director with panel coordination and administrative responsibilities, and works with the community to identify and evaluate new service sites.

Essential Duties and Responsibilities

• Maintain and monitor the YAP email.
• Maintain the YAP Zoom account and coordinate/schedule meetings for the YAP Coordinator and Panels.
• Collect and monitor YAP volunteer background checks and child‑abuse clearances.
• Screen YAP referrals for approval, including background checks.
• Assign approved cases to appropriate Panels and provide referral information and paperwork to the Panel chairperson.
• Coordinate assignment of case‑management services and attend monthly case‑management meetings.
• Communicate with police departments regarding referrals.
• Develop, locate, and screen community service sites for approval and maintain the approved list.
• Enter YAP data and maintain the YAP database.
• Maintain and update the YAP volunteer list and contact information.
• Coordinate service‑provider information and billing.
• Facilitate and assist volunteers with their responsibilities.
• Schedule and attend bi‑monthly roundtable meetings (evenings) with Panel Chairpersons.
• Schedule and attend monthly YAP volunteer education trainings (evenings) and approximately two Saturday trainings.
• Assist the YAP Coordinator and Deputy District Attorney with preparation of the annual report and program statistics.
• Update YAP manuals and assist with developing YAP marketing materials.
• Attend and complete the YAP volunteer training and help facilitate quarterly Saturday volunteer trainings.
• Periodically monitor Panel meetings, which may occur up to 3‑4 evenings per month.

Qualification Requirements

• High school diploma or GED equivalency certificate.
• Two years of college‑level coursework in criminal justice or a related field (preferred).
• Administrative assistance experience.
• Ability to work up to four Saturdays a year to assist with and attend quarterly trainings.
• Ability to work approximately 3‑4 evenings a month.
• Typing and computer skills.
• Proficiency with Apple products.
• Proficiency with Microsoft Office programs such as Word, PowerPoint, Excel, etc.
• Ability to set up and conduct Zoom meetings.
• Good communication and interpersonal skills.
• Analytical ability.
• Decision‑making ability.
• Ability to plan, prioritize, and demonstrate time‑management skills.
• Problem‑solving skills and research ability.

Physical Demands

The employee is regularly required to stand, walk, sit, talk, and hear. Occasionally the employee must use hands to handle objects, reach with arms, and stoop, kneel, crouch, or crawl. The employee must occasionally lift or move up to 25 pounds. Vision requirements include close, distance, color, and depth perception.

Work Environment

The work environment is typically moderate in noise level. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.