XP9948 Jazz Assistant Coordinator

Department: Department of Music / Jazz Studies Program

Reports to: Director of Jazz Studies; Chair, Department of Music

Location: Hybrid (Onsite & Remote)

Compensation: $3750 per semester (10 hours per week on average)

About the role

The Audio and Administrative Coordinator supports the Jazz Studies program with a combination of event support and administrative tasks, with opportunities to assist with audio engineering for live performance and post-production editing. This position is ideal for someone with a background in arts administration who thrives in both live performance production and behind-the-scenes roles. This is a part-time position, offering flexibility with some remote work possible depending on scheduling and event needs.

Responsibilities

• Event & Guest Artist Logistics
  • Assist with scheduling, hospitality, and stage setup for concerts and masterclasses
  • Support the Green Country Jazz Festival and other major jazz events
• Administrative Support
  • Manage paperwork and payment processing for guest artists
  • Assist with communications and scheduling for jazz program events
  • Follow up on logistics and communications to ensure event success
• Library & Rehearsal Prep
  • Assist with music library duties, including copying and taping music
  • Help with setup and equipment needs for rehearsals and performances
• Tour Coordination
  • Oversee logistical planning and execution of jazz ensemble tours

Requirements

• Strong organizational and communication skills
• Ability to manage multiple tasks and deadlines
• Experience with music event coordination preferred
• Knowledge of jazz or a background in music is a plus

Preferred Qualifications

• Experience with audio engineering for live performance and post-production

Pay

$3750 per semester (10 hours per week on average)

Schedule

Part-time, hybrid (onsite & remote). Flexible hours depending on scheduling and event needs.