Workplaces Coordinator

What You'll Do

• Serve as the primary face of the Austin office, welcoming employees and visitors while maintaining a warm and highly functional workspace.
• Proactively manage daily office operations, including workspace setup and keeping supplies fully stocked.
• Oversee office catering and snack/beverage ordering, and keep kitchen and common areas organized to keep the team fueled and happy.
• Partner with the Workplace Engagement Specialist and Director of Workplaces to execute seamless logistics for local team meetings, office celebrations, and special events.
• Support on-site relationships with property management, cleaning crews, maintenance technicians, and local vendors to keep facilities in top shape.
• Ensure office ordering, catering, and event execution align with established team budgets and company policy.
• Design initiatives that elevate the daily workplace experience, actively driving office utilization and a vibrant community environment.
• Work with the Director of Workplaces and internal stakeholders to support local people engagement strategies and help coordinate Employee Resource Group (ERG) activities.
• Help build and maintain a local events calendar and draft internal communications that drive employee awareness and participation.

Qualifications

• 2–4 years of experience in office coordination, workplace operations, hospitality, or facilities management.
• Proven experience supporting the coordination and logistics of team meetings and corporate events.
• Excellent verbal and written communication skills, with the ability to handle internal communications in a bright, professional tone.
• Proficient with everyday workplace technology, including A/V setups, video conferencing tools, and inventory systems.
• A proactive self-starter with a “make things happen” attitude who is adaptable, flexible, and thrives in a fast-paced environment.