Workplace Services Safety, Security, and Facilities Coordinator (Contract)

About the role

Latitude AI (lat.ai) is building the future of Ford’s autonomy roadmap to make travel safer, less stressful, and more enjoyable for everyone. Bringing this vision to scale, our fully in‑house developed hands‑free ADAS platform will debut on the all‑new Ford Fathom in 2027. When you join the Latitude team, you’ll work alongside leading experts across machine learning and robotics, cloud platforms, mapping, sensors and compute systems, test operations, systems and safety engineering – all dedicated to redefining the relationship between people and their vehicles for millions of customers. As a Ford Motor Company subsidiary, we operate independently to develop automated driving technology at the speed of a technology startup. Latitude is headquartered in Pittsburgh with engineering centers in Dearborn, Mich., and Palo Alto, Calif.

The Real Estate and Workplace Services Team (REWS) is an integral cross‑function support team comprised of Facilities, Physical Security, Logistics, Asset Management, and Real Estate groups. This team is responsible for internal and external site coordination across all Latitude locations, as well as support for employees and external guests. The REWS Coordinator II will support operations out of our Pittsburgh facilities, while remotely supporting operations across other Latitude sites, and actively managing the daily responsibilities described below.

Responsibilities

• Physical Security
  • Support the management of badging access control and CCTV/camera systems including provisioning, access group management, credential issuance, troubleshooting, and periodic access audits
  • Assess lifecycle status of physical security systems (badging, CCTV, visitor management systems), tracking end of support risks, aging hardware, and proactively forecast system updates, improvements, and future refresh plans
  • Provide support and coverage as needed for reception functions, including answering office phone, welcoming visitors, and supporting the interview candidate experience
  • Manage and support visitor management protocols and systems to ensure appropriate controls for contractors, vendors, and guests accessing secure or sensitive areas
  • Develop, document, and maintain physical security policies and procedures, ensuring alignment with company risk tolerance and regulatory/contractual requirements
  • Support new and ongoing training efforts of team members who interact with REWS activities
• Workplace Safety
  • Support overall workplace safety compliance, including documentation, policy development, and implementation
  • Coordinate and support safety audits and inspections, tracking corrective actions and remediation through completion
  • Support development and delivery of safety training and communications to employees
  • Create and maintain accurate records for compliance reporting
• Facilities
  • Support daily facility operations across Pittsburgh sites, addressing routine maintenance requests and troubleshooting building issues in coordination with facility leads and vendors
  • Assist with vendor and contractor management, scheduling, scope verification, quality control, and invoice/PO coordination for facilities related services
  • Take direction from Facilities team leads on prioritization of daily tasks while exercising independent judgement to resolve routine issues without escalation
  • Assist with space planning and moves/adds/changes as the organization scales
  • Perform routine preventative maintenance tasks and facility inspections, ensuring upkeep of space and cleanliness of facility
  • Support event planning, space setup, vendor services, and on‑site operational need
  • Escalate issues and coordinate follow‑up repairs as needed
  • Monitor inventory and manage supply ordering from vendors for local sites
• Ticket Management