Workplace & Office Coordinator

Job Overview

You will be the person who makes our HQ work day to day. You will keep the space organized and stocked, coordinate vendors and repairs, manage shipping and receiving, and own IT procurement and equipment setup. You will also prepare the site for recruiting onsites and client tech demos and support team events and off-sites.

Responsibilities

• Serve as the primary point of contact for our HQ and coordinate day-to-day site operations
• Manage vendors across cleaning, maintenance, repairs, and security, and ensure issues are resolved quickly
• Own shipping and receiving, including package intake, outbound shipments, and onsite deliveries
• Maintain office and kitchen inventory, keep spaces stocked and organized, and run food programs for the team
• Plan and execute internal events including team lunches, recruiting onsites, and holiday celebrations
• Own end-to-end logistics for team off-sites including travel, venues, schedules, activities, and budgets
• Procur and manage office IT equipment including laptops, monitors, peripherals, and basic inventory tracking
• Ensure every new hire is set up on Day 1 with a ready workstation, access badges, and onboarding supplies
• Troubleshoot basic workplace and equipment issues and escalate quickly when needed
• Support leadership with ad-hoc administrative tasks and calendar coordination as required

Basic Qualifications

• 3+ years of experience in office management, workplace operations, or executive administration
• Demonstrated ability to manage vendors, budgets, and facility operations with high attention to detail
• Strong organizational skills with the ability to prioritize multiple high-urgency tasks in parallel
• Comfortable purchasing and managing IT equipment inventory and using modern collaboration tools
• Experience planning events or off-sites for 50+ people
• A high-agency, hands-on mindset with a “no task is too small” attitude

Preferred Skills & Experience

• Experience in a high-growth startup environment
• Experience supporting engineering, hardware, or operations teams
• Previous experience with IT procurement or basic IT support
• Familiarity with safety and compliance considerations in a mixed office and workshop environment

Additional Requirements

• Must be willing to work extended hours or weekends when needed to support critical events or deadlines
• Comfortable with working in a fast-paced startup environment
• Must be willing to relocate to Austin, TX if not within commuting distance