Workplace Experience Coordinator

About the role

We’re a ~30-person team looking for a warm, reliable, and detail-oriented office coordinator to keep our workspace running smoothly day to day. You’ll own the practical side of office life — supplies, facilities, vendor relationships, and the small things that make a big difference to how the office feels.

Responsibilities

• Own all office supplies, snacks, and beverages — track inventory, place orders, and manage vendor relationships to keep things stocked without overspending
• Manage incoming mail and packages — manage our secure entrance, receive, sort, log, and route deliveries to the right people promptly
• Supervise our daily cleaning staff — set expectations, handle scheduling, and be the point of contact for any issues
• Own relationships with building management, utilities companies, and other office vendors — fielding issues and renewals
• Own new hire desk setup — coordinate with IT/Ops to ensure equipment and supplies are ready, and make sure day one feels seamless
• Greet visitors — from interview candidates to investors — get them settled, and make sure they’re in the right room at the right time
• Help plan and coordinate team happy hours and events (~2x per quarter) — venue sourcing, logistics, food and drink, and day-of execution
• Provide light scheduling and logistics support for leadership as needed
• Own office documentation: emergency procedures, visitor policies, vendor contacts, and onboarding guides

Requirements

2+ years in an office coordinator, administrator, or ops support role or 4+ years in a high volume hospitality role

Qualifications

• Highly organized with strong attention to detail — you track the small stuff so it doesn’t become a big thing
• A positive, calm, can-do attitude when things go sideways
• A knack for creative problem solving and bias for action
• Comfortable managing multiple vendors and moving parts at once
• A clear, warm communicator — written and in person
• Proactive by default — you notice things and fix them without waiting to be asked
• Familiarity with tools like Slack and Google Workspace is a plus
• Experience at a startup or fast-growing company is a plus

Benefits

We’re building tech that protects childhood: We’re on a quest to give kids a more analog childhood — one with real conversations, real connection, and way less screen time. No doomscrolling, data mining, or dopamine traps — just a simpler, better way for kids to stay in touch. This is a rare opportunity to be part of something that truly matters.

Pay

$50K - $65K

Schedule

Full time, in person position from our Belltown, Seattle office