Workplace Experience Coordinator

About the role

Own the daily readiness and organization of our San Francisco office, including workspaces, kitchens, conference rooms, and shared areas.
Manage office inventory and purchasing, including supplies, furniture, computers, monitors, snacks, beverages, and other workplace equipment.
Coordinate mail, packages, maintenance, repairs, cleaning, building access, and facilities requests.
Serve as the primary point of contact for property management, contractors, vendors, and service providers.
Manage workspace planning, desk assignments, office moves, and new-hire setup, including equipment, building access, onboarding materials, and welcome items.
Coordinate onboarding and offboarding logistics in partnership with People, leadership, and hiring teams.
Maintain accurate inventory and records for company equipment and workplace assets.
Create a welcoming experience for employees, candidates, customers, and other visitors.
Support team lunches, celebrations, company events, offsites, travel, and site visits.
Assist leadership with scheduling, research, documentation, purchasing, and operational projects.
Build lightweight systems, checklists, and processes that make recurring work more efficient.
Proactively identify workplace needs and take ownership of unexpected operational issues as they arise.

Responsibilities

• Own the daily readiness and organization of our San Francisco office, including workspaces, kitchens, conference rooms, and shared areas.
• Manage office inventory and purchasing, including supplies, furniture, computers, monitors, snacks, beverages, and other workplace equipment.
• Cook up a plan for coordinating mail, packages, maintenance, repairs, cleaning, building access, and facilities requests.
• Serve as the primary point of contact for property management, contractors, vendors, and service providers.
• Manage workspace planning, desk assignments, office moves, and new-hire setup, including equipment, building access, onboarding materials, and welcome items.
• Cook up a plan for coordinating onboarding and offboarding logistics in partnership with People, leadership, and hiring teams.
• Maintain accurate inventory and records for company equipment and workplace assets.
• Create a welcoming experience for employees, candidates, customers, and other visitors.
• Support team lunches, celebrations, company events, offsites, travel, and site visits.
• Assist leadership with scheduling, research, documentation, purchasing, and operational projects.
• Build lightweight systems, checklists, and processes that make recurring work more efficient.
• Proactively identify workplace needs and take ownership of unexpected operational issues as they arise.

Requirements

• Exceptional organization and attention to detail, with the ability to manage multiple priorities.
• A proactive, resourceful approach to solving unfamiliar or time-sensitive problems.
• Clear, professional communication with employees, executives, visitors, building management, and external vendors.
• Comfort working independently and creating structure in a fast-moving environment.
• Proficiency with Google Workspace, Slack, spreadsheets, calendars, and modern workplace tools.
• Sound judgment and discretion when handling sensitive information.
• Experience in office management, workplace operations, facilities coordination, administrative support, hospitality, or a similar role.
• A genuine interest in creating a workplace where people feel welcomed and supported.
• Ability to work onsite in our San Francisco office five days per week and occasionally move or coordinate the movement of workplace equipment.
• Experience working at a fast-growing startup or helping establish or expand an office is a plus, but not required.

Qualifications

• Exceptional organization and attention to detail, with the ability to manage multiple priorities.
• A proactive, resourceful approach to solving unfamiliar or time-sensitive problems.
• Clear, professional communication with employees, executives, visitors, building management, and external vendors.
• Comfort working independently and creating structure in a fast-moving environment.
• Proficiency with Google Workspace, Slack, spreadsheets, calendars, and modern workplace tools.
• Sound judgment and discretion when handling sensitive information.
• Experience in office management, workplace operations, facilities coordination, administrative support, hospitality, or a similar role.
• A genuine interest in creating a workplace where people feel welcomed and supported.
• Ability to work onsite in our San Francisco office five days per week and occasionally move or coordinate the movement of workplace equipment.
• Experience working at a fast-growing startup or helping establish or expand an office is a plus, but not required.

Skills

• Exceptional organization and attention to detail.
• A proactive, resourceful approach to problem-solving.
• Clear, professional communication skills.
• Independent work and structure creation abilities.
• Google Workspace, Slack, spreadsheet, calendar, and workplace tool proficiency.
• Sound judgment and discretion.
• Office management, workplace operations, facilities coordination, administrative support, hospitality, or similar roles experience.
• A genuine interest in creating a welcoming workplace.
• Ability to work onsite in San Francisco and move equipment.
• Experience in a fast-growing startup or office expansion role.

Benefits

• Flexible (Unlimited) Paid Time Off
• Medical, Dental, and Vision benefits for you and your family
• Life Insurance and Disability Benefits
• 401k Plan with Coframe match
• Meals covered in-office
• Gym membership

Pay

$65K – $80K

Schedule

Full time, On-site