Workplace Experience Coordinator

About the role

Company Summary: At Apriori Bio, our cutting-edge platform, Octavia™, is a fully-integrated, closed-loop engine functioning as a 'Bio-OS' for advanced biotech innovation and biodefense. This biology-enabled AI/ML platform transforms complex biological data into actionable intelligence to map viral fitness landscapes, predict immune escape trajectories, and enable the rapid, modular design of variant-resilient immunological therapies, including vaccines, antibodies, and next-generation immunogens.

Position Summary: Apriori Bio is seeking a Workplace Experience Coordinator to keep our office running smoothly and welcoming for our team of wet lab scientists and computational experts. This role owns the day to day office environment, including facilities upkeep and vendor relationships, visitor management, onboarding and offboarding logistics, and office events, and serves as the central point of contact between HR, IT, Finance, and Operations on all workplace matters. It's a great fit for someone organized, personable, and hands on who takes pride in creating a great place to work.

About Flagship: Flagship Pioneering is a biotechnology company that invents and builds platform companies, each with the potential for multiple products that transform human health or sustainability. Since its launch in 2000, Flagship has originated and fostered more than 100 scientific ventures, resulting in more than $90 billion in aggregate value. Many of the companies that Flagship has founded have addressed humanity’s most urgent challenges: vaccinating billions of people against COVID-19, curing intractable diseases, improving human health, preempting illness, and feeding the world by improving the resiliency and sustainability of agriculture. Flagship has been recognized twice on FORTUNE’s “Change the World” list, an annual ranking of companies that have made a positive social and environmental impact through activities that are part of their core business strategies and has been twice named to Fast Company’s annual list of the World’s Most Innovative Companies. Learn more about Flagship at www.flagshippioneering.com.

Responsibilities

• Oversee the day-to-day office environment, including layout, cleanliness of common areas, and overall physical upkeep, to ensure a welcoming and functional workspace
• Manage kitchen and office supply inventory, including ordering, restocking, and vendor coordination, to keep the office fully stocked and running smoothly
• Serve as the primary point of contact for all visitors and guests, managing check-in, building access, badging, parking, and ensuring a professional and warm welcome
• Manage relationships with building management, facilities vendors, and service providers — including cleaning, maintenance, catering, and office supplies — handling contracts, day-to-day coordination, and issue resolution
• Plan and execute office events, including team lunches, all-hands meetings, seasonal gatherings, and culture-building activities, managing all logistics end-to-end
• Coordinate catering and food orders for meetings and working sessions, managing dietary requirements and vendor relationships
• Provide light calendar management and logistical support for senior leaders, including meeting scheduling, conference room booking, and advance preparation of spaces and materials
• Coordinate new hire onboarding and employee offboarding, including desk setup, access card issuance and deactivation, welcome kits, office orientation, and equipment retrieval
• Serve as the central coordination point between HR, IT, Finance, and Operations on office-related